64-09 Consultant for consolidation of fire services

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• An executive summary describing the nature of the report, the methods of analysis, findings, and critical recommendations • Supportive audio-visual presentation. • Review and explanation of primary supportive charts, graphs, diagrams, and maps, where appropriate. • Opportunity for questions and answers, as needed. Phase 7: Implementation Strategic Ptan Facilitation ESCI will facilitate the development of an implementation strategic plan utilizing a planning team that includes representatives of each elected body and various levels of the represented governments and fire agencies. The strategic planning process will involve atwo-day strategic planning "retreat" to be held on consecutive days at an appropriate location within the area suitable for both full group sessions, as well as breakout small group work sessions. ESCI will provide two trained facilitators for this workshop that were also a part of the feasibility study team. Task 7-A: Unified Vision and Values ESCI's experienced facilitators will guide the local planning team in the development of a unified vision for the future of fire and emergency medical services in the region,. as well as a set of core values that will guide any unification process moving forward including the impartial treatment of the stakeholders and agencies: • Vision statements describe the way the cooperating entities view fire protection and emergency medical services delivery at some point in the future • Values enumerate the principles or shared beliefs that are core to how the individual participating cities and agencies will treat each other, their employees, and the public throughout the process and in the future ESCI will facilitate discussions that ensure participation by all present in order to stimulate challenging thought processes, prevent tangential discussion, and move the group to consensus. Consensus identification of key internal standards creates the moral and practical guidelines of the unification implementation efforts, Task 7-B: Internal and External Assessments ESCI will guide the local planning group through the honest and objective assessment of internal issues and the assessment of external challenges that will be faced throughout the unification implementation process, also known as the SWOT Analysis. Infernal Assessment- • Strengths of the organization • Weaknesses of the organization External Assessment- ° Opportunities facing the organization • Threats challenging the organization Analyzing the strengths, weaknesses, opportunities for, and threats to the unified vision is the next critical step in the strategic planning process Strengths are important as they represent areas of the existing systems and processes to be built upon, and weaknesses are areas to be identified as potential sources for improvement through the unified vision. Many of these strengths and weaknesses will have been identified through the feasibility study completed by ESCI and these will be discussed and reviewed. Consulting Services Contract -City of Bay Village, Ohio, on behalf of the Westshore Council of Governments Page 14 of 16