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remit payment within forty -five (45) days of receipt of the reimbursement request, fully - completed <br />forms, and supporting documentation. Administrative costs including planning and fiscal functions <br />will not be reimbursed. <br />D. Agency must provide payroll verification documentation, certify the accuracy of the <br />reimbursement request, and maintain all supporting documentation for a minimum of seven (7) <br />years. Agency specifically agrees to cooperate with any required audit relating to the federal RNC <br />grant and further agrees to reimburse the federal government for any payments received which are <br />subsequently deemed ineligible by any future City of Cleveland or federal audit. <br />E. Officers from Agency will be housed and fed under arrangements made by, and directly <br />paid for by, the City of Cleveland. Accordingly, no housing costs or per diem will be paid to Agency. <br />Exceptions to this policy may be made for officers who are required to arrive in the Cleveland area <br />prior to the effective date of housing and feeding arrangements. <br />F. Depending on the availability of funding, if agency's personnel participate in extensive <br />(more than 40 hours) training, Agency may apply for reimbursement of salary costs incurred on an <br />overtime basis for RNC specific training. <br />XII. LIABILITY INSURANCE <br />A. The City of Cleveland will obtain a law enforcement liability insurance policy with a <br />coverage limit of Ten Million Dollars ($10,000,000) insuring Agency as well as all other assisting law <br />enforcement agencies, and all participating law enforcement personnel in their individual capacities <br />while acting within the scope of their employment, against job - related liability claims including torts <br />and constitutional allegations unless the assisting Agency or law enforcement personnel acted in bad <br />faith or with malicious purpose or in a manner exhibiting wanton and willful disregard of human <br />rights, safety or property. Legal defense of claims and all claims processing will be provided by the <br />City of Cleveland or by the insurer. The City of Cleveland shall have the exclusive right to negotiate <br />and settle claims within policy or retention limits. <br />B. All assisting agencies agree to cooperate fully in the processing of liability claims to <br />include, without limitation, forwarding to the City of Cleveland or otherwise providing effective <br />notice of all claims or notice of events foreseeably resulting in a claim, providing documents or other <br />potential evidence and ensuring the availability of employees for deposition and trial. <br />C. Nothing in this Agreement shall be interpreted as waiving or modifying the provisions of <br />Ohio Revised Code Chapter 2744. <br />XIII. MUTUAL RESPONSIBILITY <br />A. Each party agrees that it will be responsible for its own acts and /or omissions and those of <br />its officials, employees, representatives and agents in carrying out the terms of this Agreement and <br />the results thereof to the extent authorized by law and shall not be responsible for the acts and /or <br />omissions of the other party and the results thereof. <br />B. Neither party can nor will indemnify or hold the other harmless nor shall anything in this <br />Agreement be construed to constitute such. <br />C. The parties understand and agree that each party is relying upon, and has not waived, any <br />rights, defenses, immunities and protections provided by Ohio law or any common -law immunity or <br />limitation of liability, all of which are hereby reserved by the parties hereto. <br />Page 9 of 13 <br />