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compensation to Agency for officer services pursuant to this Agreement has been based on this <br />estimate as approved by City, and may not exceed the approved estimate amount unless approved <br />by the City's Director of Public Safety. Agency's approved estimate amount is incorporated into this <br />Agreement by reference as if fully rewritten herein. Agency agrees that all actual payments in an <br />amount equal or less than this amount shall be based on itemized invoices provided to City after the <br />RNC event for services actually provided according to the Payment Terms provided to Agency as part <br />of the RNC Preparatory Materials. Any authorized meals purchased by participating law <br />enforcement personnel outside those provided by City, must not exceed federal 2016 per diem rates <br />for Cuyahoga County. Reimbursement for vehicle mileage cannot exceed the federal 2016 standard <br />mileage rate for cars, trucks and vans. City will only reimburse for mileage to and from Cleveland <br />and not for use of any vehicle during the RNC event period. No other transportation costs will be <br />paid to Agency except upon approval of the City's Director of Public Safety. <br />Vlll. FEDERAL GRANT REQUIREMENTS <br />A. The United States Bureau of justice Assistance grant ( "the grant ") is the primary source of <br />funding for RNC Security operations. All law enforcement agencies providing personnel and <br />equipment in support of RNC security are considered subrecipients under the grant and subject to <br />certain Special conditions specified in the grant. The applicable grant is incorporated into this <br />Agreement by reference as if fully rewritten herein. Except for conditions which by their nature <br />apply exclusively to the grant recipient (City of Cleveland), subrecipients must scrupulously adhere to <br />the requirements of the Special conditions. <br />1. Although all the Special conditions are material to this Agreement, among the most <br />significant for subrecipients that are or may be included in the grant are: <br />a) Equal Employment Opportunity Plan (EEOP) requirements — Agencies expecting to <br />be reimbursed for expenses exceeding $25,000 and which have 50 or more employees must have an <br />EEOP and make the appropriate certification. <br />b) Duty to report fraud, conflict of interest, bribery, gratuity or similar misconduct <br />involving grant funds. <br />c) All grant drawdowns are reimbursement -only basis. <br />d) No supplanting of local or state funds. <br />2. As Primary grant recipient the City of Cleveland is obligated to ensure the compliance of <br />all subrecipients with all applicable Special Conditions. <br />3. Once the grant is obtained by City, City will provide the grant Special Conditions to <br />Agency or direct Agency to the website for Agency to obtain it on -line. <br />IX. CERTIFICATION OF NON- SUPPLANTING <br />By execution of this Agreement, all participating agencies certify that grant funds received <br />pursuant to this Agreement will not be used to supplant local and /or state funds. <br />X. FINAL PAYMENTTERMS <br />A. Agency shall only be paid for the necessary costs of participating in RNC event - related <br />activities during the RNC event period, and any approved "after action activities" related thereto. <br />Page 7 of 13 <br />