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7.11 After analyzing all bids for completeness, accuracy, and responsiveness, per ORC 153.12, the LPA
<br />shall approve the award of the contract in accordance with laws and policies governing the LPA
<br />within 60 days after bid opening. Within 45 days of that approval, the LPA shall submit to ODOT
<br />notification of the project award by submitting a bid tabulation, a copy of the ordinance or resolution,
<br />and direct payment information as required in Attachment 2 of this agreement, if applicable.
<br />8. CONSTRUCTION CONTRACT ADMINISTRATION
<br />8.1 The LPA shall provide and maintain competent and adequate project management covering the
<br />supervision and inspection of the development and construction of the PROJECT. The LPA shall
<br />bear the responsibility of ensuring that construction conforms to the approved plans, surveys,
<br />profiles, cross sections and material specifications. If a consultant is used for engineering and /or
<br />inspection activities, the LPA must use a OBS process as required pursuant to ORC sections
<br />153.65 through 153.71. Any construction contract administration or engineering costs incurred by
<br />the LPA or their consultant prior to the construction contract award date will not be eligible for
<br />reimbursement under this agreement.
<br />8.2 The LPA must maintain a project daily diary that is up -to -date and contains the following
<br />information: all work performed, list of equipment utilized, project personnel and hours worked,
<br />pay quantities, daily weather conditions, special notes and instructions to the contractor, and any
<br />unusual events occurring on or adjacent to the project. Additionally, the LPA is responsible for
<br />documenting measurements, calculations, material quality, quantity, and basis for payment;
<br />change orders, claims, testing and results, traffic, inspections, plan changes, prevailing wage,
<br />EEO and DBE, if applicable. The LPA is responsible for ensuring all materials incorporated into
<br />the project comply with ODOT's Construction and Material Specifications and meet the
<br />requirements of Appendix J in the LATP Manual of Procedures.
<br />8.3 The LPA shall certify both the quantity and quality of material used, the quality of the work
<br />performed, and the amount of construction engineering cost, when applicable, incurred by the LPA
<br />for the eligible work on the PROJECT, as well as at the completion of construction. The LPA shall
<br />certify that the construction is in accordance with the approved plans, surveys, profiles, cross
<br />sections and material specifications or approved amendments thereto.
<br />8.4 The Federal -aid Highway Program operates on a reimbursement basis, which requires that costs
<br />actually be incurred and paid before a request is made for reimbursement. The LPA shall review
<br />and /or approve all invoices prior to payment and prior to requesting reimbursement from ODOT for
<br />work performed on the PROJECT. If the LPA is requests reimbursement, it must provide
<br />documentation of payment for the PROJECT costs requested. The LPA shall ensure the accuracy
<br />of any invoice in both amount and in relation to the progress made on the PROJECT. The LPA
<br />must submit to ODOT a written request for either current payment or reimbursement of the
<br />Federal /State share of the expenses involved, attaching copies of all source documentation
<br />associated with pending invoices or paid costs. To assure prompt payment, the measurement of
<br />quantities and the recording for payment should be performed on a daily basis as the items of work
<br />are completed and accepted.
<br />8.5 ODOT shall pay, or reimburse, the LPA or, at the request of the LPA and with concurrence of
<br />ODOT, pay directly to the LPA's construction contractor ( "Contractor "), the eligible items of expense
<br />in accordance with the cost - sharing provisions of this Agreement. If the LPA requests to have the
<br />Contractor paid directly, Attachment 2 to this Agreement shall be completed and submitted with the
<br />project bid tabulations, and the Contractor shall be required to establish Electronic Funds Transfer
<br />with the State of Ohio. ODOT shall pay the Contractor or reimburse the LPA within thirty (30) days
<br />of receipt of the approved Contractor's invoice from the LPA. When the LPA is requesting a direct
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