8975-18 Authorize Agreement with Discount Drug Mart for Prisoner Meals

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REFERRED TO THE FINANCE COMMITTEE 1 -2 -18. RESOLUTIONNO. 8975 -18 BY: Anderson, Bullock, George, Litten, O'Leary, O'Malley, Rader. A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least two thirds of the members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing the Purchasing Manager to enter into an agreement for prisoner meals with Discount Drug Mart without the necessity of bidding in accordance with Lakewood Codified Ordinance §I11.04(a)(10) in accordance with the City of Lakewood standard purchase order terms and conditions. WHEREAS, the City of Lakewood must provide meals to prisoners housed in the Lakewood Jail; and WHEREAS, traditionally when this contract is bid there has only been one respondent, Madison By -Rite, who is no longer in business; and WHEREAS, an REP process was conducted to try to initiate new interest in the provision of meals and was sent to Sapell's, Giant Eagle and Discount Drug Mart; and WHEREAS, Discount Drug Mart was the only business to submit pricing; and WHEREAS, it is in the best interest of the City to purchase prisoner meals without bidding in order to ensure that delivery of meals for prisoner consumption continues uninterrupted; and WHEREAS, as set forth in Section 2.12 of the Third Amended Charter of the City of Lakewood, this Council by a vote of at least two thirds of its members determines that this resolution is an emergency measure and that it shall take effect immediately, and that it is necessary for the immediate preservation of the public property, health, and safety and to provide for the usual daily operation of municipal departments in order to take advantage of this competitive pricing before the quote expires; now, therefore BE IT RESOLVED BY THE CITY OF LAKEWOOD, OHIO: Section 1. Council hereby determines that it is impractical to award the purchase of prisoner meals under competitive bidding procedures, and that it is more cost - effective and in the best interests of the City to award the contract without competitive bidding, and thus authorizes the Purchasing Manager to award a contract to Discount Drug Mart for the purchase of Prisoner Meals. Section 2. Council specifically approves the quote provided by Discount Drug Mart attached as Exhibit A, together with the City of Lakewood's standard purchase order, as the contract for this matter.