9052-19 Purchase MySeniorCenter Software without bidding

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Anderson, Bullock, George, Litten, O'Leary, =G'IVialley, Rader RESOLUTION NO. 9052-19 BY: A RESOLUTION to take effect immediately provided it receives the vote of at least two thirds of the members of Council, or otherwise to take effect at the earliest period allowed by law, authorizing the Mayor, Director of Finance, Director of Law, Director of Public Works or Purchasing Manager to purchase MySeniorCenter software from Xavus Solutions without the necessity of bidding in accordance with Lakewood Codified Ordinance §111.04(a)(10) in accordance with the City of Lakewood standard purchase order terms and conditions. WHEREAS, MySeniorCenter software will assist the City by organizing and tracking human services activities, events, transportation, meal deliveries, and more; and WHEREAS, the new software has the ability to disburse information to area seniors who are registered in the system; and WHEREAS, the purchase of this software will streamline operations in the Department of Human Services, Division of Aging, improving recordkeeping and enhancing services to area seniors, is in the best interest of the City and its residents; and WHEREAS, it is in the best interest of the City to purchase this software without the necessity of bidding to insure that the software selected meets the needs of the Department of Human Services, Division of Aging; and WHEREAS, as set forth in Section 2.12 of the Third Amended Charter of the City of Lakewood, this Council by a vote of at least two thirds of its members determines that this resolution is an emergency measure and that it shall take effect immediately, and that it is necessary for the immediate preservation of the public property, health, and safety and to provide for the usual daily operation of municipal departments, in order to take advantage of this competitive pricing before the quote expires; now, therefore BE IT RESOLVED BY THE CITY OF LAKEWOOD, OHIO: Section 1. Council hereby determines that it is impractical to award the purchase of software for the Department of Human Service, Division of Aging under competitive bidding procedures, and that it is more cost - effective and in the best interests of the City to award the contract without competitive bidding, and thus authorizes the Mayor, Director of Finance, Director of Law, Director of Public Works or Purchasing Manager to award a contract to Xavus Solutions for MySeniorCenter software. Section 2. Council specifically approves the quote provided by Xavus Solutions for My SeniorCenter software. attached as Exhibit A, together with the City of Lakewood's standard purchase order, as the contract for this matter.