2020-19 - 2020-22 collective bargaining agreement, Dispatchers

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9.03 In the event that an employee has been recommended for suspension or discharge, prior to any action being taken on such a recommendation, a pre -disciplinary conference will be scheduled to afford the employee an opportunity to offer an explanation of the alleged conduct. The City shall notify the employee and his or her Associate of the date and time of the conference and, upon request, the employee shall be permitted to privately discuss his or her suspension or discharge with the Associate in an area made available by the City. ARTICLE 10 GRIEVANCE PROCEDURE 10.01 It is mutually understood that the prompt presentation, adjustment, and/or answering of grievances is desirable in the interest of sound relations between the employees, the FOP/OLC and the City. The procedures specified in this Article are intended to provide a system of fair, expeditious and orderly adjustment of the grievances of employees of the Division of Police. 10.02 A grievance is any dispute or difference between the City and the FOP/OLC, which concerns the interpretation and/or application of and/or compliance with any provision of this Agreement, including all disciplinary actions, which result in a letter of reprimand or monetary loss to the employee, except for those involving discharge of non -certified and probationary employees. Letters of reprimand are not subject to arbitration. 10.03 The following procedure shall apply to all grievances arising under this Agreement: Step L An employee who has a grievance should meet with his or her shift Officer -in -Charge to attempt to resolve the grievance on an informal basis. Step II. If the grievance is not resolved in the informal manner described in Step I, a written grievance must be filed with the Administrative Captain within ten (10) working days of the alleged violation of this Agreement. Within ten (10) working days after the filing of the grievance, a meeting will be held among the appropriate representatives of the City, one (1) Union representative and the aggrieved employee(s). Within ten (10) working days of this meeting, the City shall issue a written answer to the grievance. Step III. If the grievance is not satisfactorily settled in Step II, the aggrieved employee(s) or the Union may appeal the Step II answer to the Chief of Police or his designated representative within ten (10) working days after the step II answer was issued. Such appeal shall be in writing and include a copy of the original grievance, and shall specify the reason why the aggrieved employee(s) or the Union believes the Step 11 answer is unacceptable. Within ten (10) working days after receipt of the appeal, a grievance meeting shall be scheduled with one (1) Union representative, the aggrieved employee(s) and the Chief of Police or his designated representative, who shall, within ten (10) working days after the close of such meeting, issue a written answer to the grievance.