2020-22 - Detroit-Sloane Improvements

Home Browse Search

8. CONSTRUCTION CONTRACT ADMINISTRATION 8.1The LPA shall provide and maintain competent and adequate project management covering the supervision and inspection of the development and construction of the PROJECT. The LPA shall bear the responsibility of ensuring that construction conforms to the approved p}sma' surveyo, profi|ea, cross sections and material specifications. |foconsultant ia used for engineering and/or inspection activities, the LPA must use a C>B8 process as required pursuant to ORC sections 153.65 through 153.71. Any construction contract administration or engineering costs incurred by the LPA or their consultant prior to the construction contract ovvord date will not be eligible for reimbursement under this Agreement. 8.2 The LPA must maintain a project daily diary that is up-to-date and contains the following information: all work performed,list ofequipment utilized, project peraonne|ondhouuawnrked'pay quantities, daily weather conditions, special notes and instructions to the contractor, and any unusual events occurring on or adjacent to the PROJECT. Additionally, the LPA is responsible for documenting measurements, calculations, material quality, quantity, and basis for payment; change orders, claims, testing and results, traffic, inspections, plan changes, prevailing wage, EEO and DBE' if applicable. The LPA is responsible for ensuring all materials incorporated into the PROJECT comply with (}DDT's Construction and Material Specifications and meet the requirements of Appendix J in the LATP Manual of Procedures. 8.3 The LPA shall certify both the quantity and quality of material used, the quality of the work .a��o�u��engi��gc�w�a��Ne.i�m��L� for the eligible work on the PROJECT, as well as at the completion of construction. The LPA shall certify that the construction is in accordance with the approved p|ana, surveys, prof|ea, cross sections and material specifications orapproved amendments thereto. 8.4 The Federal -aid Highway Program operates on a reimbursement boaka, which requires that costs actually be incurred and paid before a request is made for reimbursement. The LPA shall review and/or approve all invoices prior to payment and prior to requesting reimbursement from ODOT for work performed on the PROJECT. If the LPA is requests reimbursement, it mustprovide documentation ofpayment for the project coetorequeated.TheLPAehe!|onourethoaoounaoyof any invoice in both amount and in relation to the progress made on the PROJECT. The LPA must submit to OD(]T a written request for either current payment or reimbursement of the Federal/State share of the expenses involved, attaching copies of all source documentation associated with pending invoices or paid costs, To assure prompt payment, the measurement of quantities and the recording for payment should be performed on a daily basis as the items of work are completed and accepted. 8.5DDOTshall pay, or reimburse, the LPA or, at the request of the LPA and with concurrence of DDOT'pay directly bzthe LPA'sconstruction contractor 'the eligible items ofexpense in accordance with the cost -sharing provisions of this Agreement If the LPA requests to have the Contractor paiddirectly, Attachment 2to this Agreementohal/be completed and submitted with the project bid habulationo, and the Contractor shall be required to establish Electronic Funds Transfer with the State of Ohio. ODOT eheU pay the Contractor or reimburse the LPA within thirty (30) days ofreceipt ofthe approved Contractor's invoice from the LPA. 8.6 The LPA shall notify OCOT of the filing ofany mechanic's liens against.the LPA's Contractor within three (3) business days of receipt of notice oflien. Failure to sonotify DDOT or failure to process a mechanic's lien in accordance with the provisions of Chapter 1311 of the ORC may result in the termination of this Agreement. Upon the receipt of notice of a mechanic's |ken. DOOT reaan/ee the right to (1) withhold an amount of money equal to the amount of the lien that may be due and owing to either the LPA or the Contractor; (2) terminate direct payment to the affected Contractor; or (3) take both actions, until such time aothe lien ioresolved. Page 8of19