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A. It is expressly understood and agreed that in no event will the total amount to be paid <br />hereunder exceed the maximum sum of $ for the Project (the "Project <br />Awa rd"). <br />B. The Organization certified matching funds or supplementary funding to fully fund their <br />Project. The Recipient shall contribute no less than the percentage of the total Cost of <br />Project as approved in the original application. <br />REIMBURSEMENT & REPORTING <br />A. Project Workplan. The Grantee must provide an overview of the work and deliverables <br />for the Project in Organization's attached Workplan. In order to be reimbursed, the <br />County requires the following documents: <br />• Detailed project workplan to be submitted with this Project Agreement. See <br />Detailed Workplan Template in Attachment A. <br />• Quarterly project reports to be included with the submission of quarterly <br />reimbursement requests. <br />• A final report detailing the completed project in order to close out the grant. <br />B. Quarterly Request for Reimbursement Project Award payments will be made on a <br />reimbursement basis and paid on a quarterly basis. Applicants will provide The PY 2021 <br />Cuyahoga County Healthy Urban Tree Canopy Grant Reimbursement Form (see <br />Attachment B), and a Quarterly Progress Report (see Attachment C), based on the <br />workplan for reimbursement. Failure to pay creditors for activities and equipment <br />specified in the Project Description and Budget or failure to disburse funds for their <br />authorized use constitutes a violation of the Project Agreement terms. <br />• Send all reimbursement requests and quarterly reports via email to Alison Ball <br />at aball@cuyahogacounty.us; and carbon copy email to Susan Infeld at <br />SinfeldPcuyahogacounty.us. Identify Project ID # specific to your grant and <br />reimbursement in the subject line. <br />• See Quarterly Reimbursement Schedule in Attachment D. <br />C. Establishment and Maintenance of Records. Records shall be maintained with respect to <br />all matters covered by this Project Agreement. Except as otherwise authorized, such <br />records shall be maintained for a period of five (5) years after receipt of the final payment <br />under this Project Agreement. <br />D. Documentation of Costs. All costs shall be supported by appropriate documentation of <br />payment including a copy of cancelled check paid for eligible expenses, properly <br />executed payrolls, time records, invoices, agreements, or other official documentation <br />evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, <br />invoices, agreements, voucher orders, or other accounting documents pertaining in <br />whole or in part to this Project Agreement shall be clearly identified and readily <br />accessible. All records must be kept according to standard accounting practices. <br />3 <br />