2021-23 - Authorize City/Schools MOU

Home Browse Search

MEGHAN F . GEORGE MAYOR 12650 D ETRO IT AVENUE • 44107 • 216-521-7580 September 7, 2021 Lakewood City Council Members Lakewood, Ohio 44107 RE: JOINT AGREEMENT WITH THE LAKEWOOD CITY SCHOOLS BOARD OF EDUCATION TO ADDRESS FIELDS & POOLS MAINTENANCE Dear Council Members, The purpose of this communication is to inform you that The City of Lakewood (the "City") and The Lakewood City Schools Board of Education (the "Board") have agreed to and now desire to execute and effectuate a Joint Agreement (the "Agreement"), which is attached hereto as Exhibit A. As you know, Council Resolution 2021-23 specifically authorized the Mayor and the administration to memorialize the division of duties and responsibilities for the operation and maintenance of recreation fields and facilities. This Agreement is the result of this negotiation and work by many at City Hall, including administration and Council, and also benefitted from a spirit of good faith and common purpose from the Board. The final executed Agreement will be in substantially the same form as Exhibit A. Recognizing the unique relationship that the City and Board, through its Recreation Department, maintains, this Agreement was the byproduct of setting forth clear obligations and responsibilities to better the city -owned parks and pools infrastructure, programming, and operations. The major points to this Agreement are summarized as follows: This offseason, the City will fully fund the work associated with repairing and recrowning two fields: (i) Jimmie Foxx Field at Kauffman Park; and (ii) George J. Usher Field at Madison Park. The RFP process will be spearheaded by the Board and its Recreation Department. The City will have an opportunity to review each RFP prior to release to ensure that it meets the scope, budget, and timing of the project. The City will also have final budget approval. These two fields will be ready for opening day programming in the Spring of 2022. Moving forward, the City will annually repair and recrown one of the six fields each offseason on a rotating basis to ensure high standards at the fields. Beginning in 2022, the parties will meet each and every year before September 15t' to establish which field in the `field improvement rotation" will be addressed in the subsequent offseason. The Board will contribute $20,000 on an annual basis for the repairing and recrowning work and the City will contribute any additional costs. The City is responsible for installing and maintaining all outfields and physical infrastructure at the fields, including lights, scoreboards, backstops, etc., just as it has historically done. www.lakewoodoh.gov 4% tJ