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21.02 All permanently appointed employees shall have the right to examine their own personnel <br />i file (excluding all information related to their probationary period and pre -employment screening) <br />during normal business hours. Employees will be required to remain in the Human Resources <br />Department with a member of the Human Resources staff while reviewing their file. Under no <br />circumstances will an employee be allowed to remove an original file from the Department of <br />Human Resources. <br />21.03 An employee may not remove or alter any documents in their file, but may place written <br />clarification, explanation or rebuttal to any of its contents which may be of a negative nature, by <br />submitting 'same, through channels, to the Human Resources Director. <br />21.04 No unfounded or unsustained complaint shall be placed in an employee's personnel file <br />and any disaffirmed disciplinary action shall be expeditiously removed from an employee's file. <br />21.05 Disciplinary actions, other than suspensions without pay, more than two (2) years from the <br />date of occurrence of the action shall not be used in any current disciplinary action. Disciplinary <br />action resulting in a loss of pay or time older than five (5) years from the date of such action shall <br />not be used in any current disciplinary action. <br />ARTICLE 22 FOP MEETINGS <br />22.01 The FOP membership of Lakewood may hold official meetings in the offices of the <br />Lakewood Division of Police, but no meeting shall interfere with the work operations of the <br />division. <br />22.02 The FOP will be authorized an aggregate of two hundred (200) hours of paid leave, per <br />calendar year, for members of the FOP committee and elected FOP officers to use at any time <br />during the year to attend FOP functions, such as conventions, educational meetings or seminars. <br />Any unused time remaining at the end of the year may be carried over to the next year(s). The <br />City shall make other reasonable provisions for authorizing vacation leave, holidays or use of <br />accrued overtime for the employee members to attend FOP functions in addition to the above - <br />mentioned two hundred (200) hours. <br />22.03 Whenever a law enforcement officer in the State of Ohio is killed in the line -of -duty, or a <br />member of Lodge No. 25, FOP dies, the Chairman of the FOP Negotiating Committee shall <br />designate two (2) FOP members who shall be given one (1) day off each, with pay, to attend the <br />funeral and shall be afforded a Lakewood Division of Police marked police vehicle for such <br />purpose. <br />22.04 The FOP negotiating committee, to be comprised of no more than seven (7) employee <br />members, shall be relieved from duty to attend negotiating sessions with City representatives. <br />Committee members may be ordered back to duty during a meeting should conditions necessitate <br />such action. Off -duty committee members voluntarily perform this function without <br />compensation. <br />17 <br />