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The committee and the Finance Director discussed the role of Board of Control. Director Rancatore stated that the Board of Control process does not interfere in this case. However, he noted that the Board of Control threshold is a fixed figure that has not been adjusted in many years. He suggested that the Board of Control threshold be revisited in the future to streamline purchasing. Motion by Chair Shachner to substitute Ord. 03-2023 with the version provided in committee. All members voted in favor. Motion passed. Ord. 03-2023 substituted. Motion by Chair Shachner to adopt Ord. 03-2023 as substituted. All members voted in favor. Motion passed. Substitute Ord. 03-2023 recommend for adoption. RESOLUTION 2023-08 -A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least two thirds of the members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, permitting the Mayor, Director of Public Works, Finance Director and Purchasing Manager to purchase certain vehicles and equipment without advertising and competitive bidding or specific approval of Council as required by Lakewood Codified Ordinance §111.04. (1st read& referred to Finance 2/6/23) Finance Director Rancatore spoke to the recent challenges the city has faced in procuring necessary equipment. He explained that vendors now offer only a small window of opportunity for bidding and these windows can close within a few days or less. Chairman Shachner acknowledged that Lakewood Codified Ordinances Section 111.04 provides a number of exceptions to ordinary process of competitive bidding. He asked the administration to clarify which exceptions it is seeking. Law Director Vargo replied that the administration is seeking an exception under Sections 111.04 (a)(3) and 111.04 (a)(10). He noted that at this time the administration does not have the form agreement referenced in 111.04 (a)(10)but that it will be provided to Council once the administration is ready to act on purchasing the desired equipment. In addition to limiting the dollar amount of the purchases, this provision provides an additional reassurance, or"check" in the process. The committee and the administration expressed agreement that there are ample financial controls built into this agreement to allow the administration to forgo competitive bidding. Public Works Director Gordon explained that problematic supply chain issues compel the city to act fast when equipment becomes available. He explained how without taking action to procure the necessary equipment in 2023, the city can quickly begin falling years behind in its purchases. Fleet Manager Holman shared details of specific situations in which quick action is necessary. He stated that public bidding will be used when practical, but that it is not practical in all 2