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understanding that contracts in amounts greater than $50,000 will be reviewed by the Board of <br />Control. <br />Chair Shachner summarized the proposed changes, clarifying that any purchases or contracts <br />greater than $50,000, but less than $75,000 will go before Board of Control, but not out to bid. <br />He remarked that he was satisfied that contracts under $50,000 avoid Board of Control, as is <br />typical for larger-sized cities. <br /> <br />Councilmember Bullock questioned the form referenced in 111.02 (5) (b), which Director Vargo <br />explained was currently under development by the administration. <br /> <br />Councilmember Bullock questioned the wisdom of maintaining requirements for bid notices to <br />be posted in newspapers and asked if the ordinance proposes to expand the number of members <br />on the Board of Control. <br /> <br />The Administration clarified that the ordinance does not intend to expand the Board of Control, <br />but simply expands the number of directors who are authorized to enter contracts. <br /> <br />Councilmember Bullock expressed a desire for Council to be equipped with more practical <br />knowledge regarding the City’s day-to-day spending and suggested that a member of Council <br />serve on the Board of Control, or alternatively that Council remove the administration’s spending <br />discretion. <br /> <br />Chair Shachner agreed with the spirit of Councilmember Bullock’s remarks, but voiced concerns <br />about appropriate separation of powers between the legislative and executive branches. <br /> <br />Motion by Chair Shachner, seconded by Councilmember Bullock to amend the title of 111.02 (5) <br />as follows: <br />Department of Finance Reports/Internal Controls <br />All members voted in favor. Motion passed. S. Ordinance 18-2023 amended. <br />Motion by Chair Shachner, seconded by Councilmember Bullock to amend Section 5(a) of S. <br />Ordinance 18-2023 as follows: <br />The Department of Finance shall apply specific internal controls for contracts or purchases <br />less than seventy-five thousand dollars ($75,000), which will include a canvassing of <br />qualified available suppliers and/or a competitive process. The Director of Finance shall <br />include an outline of the internal controls and/or competitive processes in the written <br />budget submitted to and approved annually by Council. Council’s approval of the annual <br />written budget shall be considered approval of the internal controls and/or competitive <br />processes. <br />Chair Shachner provided his rationale for the change, explaining that it acknowledges different <br />needs for different types of supplies and provides discretion to the Finance Director regarding the <br />2 <br /> <br /> <br />