18-2023 - Amend bidding and BOC ordinances to align with ORC

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DocuSign Envelope ID: 958301 B1-7B8D-416B-82BA-4C4FCA5A4B47 (4) Contracts for the purchase or lease of real property, which contracts are specifically approved by Council; (5) Contracts for the purchase of used personal property, material or supplies which are to be sold by the submission of written bids or at an auction open to the public; (6) Contracts for the purchase of real or personal property, services, work, equipment, supplies or materials from any department, division, agency, political subdivision or district or authority of the State or any agency of a political subdivision or a regional council of governments; (7) Contracts awarded pursuant to Section 111.02 for the purchase or lease of computer hardware or software where the Board of Control has determined that it is either impractical to award the contract under competitive bidding procedures, or cost effective and in the best interests of the City to award the contract without competitive bidding, and, in such cases, the Board of Control has approved a form of the contract to be awarded without competitive bidding, (8) Contracts, including leases, which may be awarded under the statutes, or rules promulgated thereunder, of the State without competitive bidding; (9) Contracts for such purposes which may be awarded without competitive bidding under principles of the common law or case law of the State; and (10) Contracts under other circumstances, where the Council determines that it is either impractical to award the contract under competitive bidding procedures, or cost-effective and in the best interests of the City to award the contract without competitive bidding, and, in such cases, Council has approved a form of the Contract to be awarded without competitive bidding. (b) As used in this section, "Awarding Authority" means: (1) In the case of contracts awarded pursuant to Section 111.01, the Director of Public Works; (2) In the case of contracts awarded pursuant to Section 111.02, the Mayor, the Director of Public Works, the Director of Finance, the Director of Law or the Procurement Officer, as determined by the Board of Control. (c) Bids shall be opened by the Awarding Authority or his designee at the time, date and place as announced in the notice to bidders, the newspaper advertising or the specifications. The time, place, and date of bid openings may be extended to a later date by the Awarding Authority provided that written or oral notice of the change shall be given to all persons who have received or requested specifications no later than ninety-six hours prior to the original time and date fixed for the opening. The Awarding Authority or his designee shall publicly read each bid. Each bid shall contain the full name of each person interested in it and shall be accompanied by a sufficient bond or certified check on a solvent bank that if the bid is accepted a contract will be entered into and its performance properly secured unless the bid is for a contract for the construction, demolition, alteration, repair or reconstruction of a public improvement, in which case it shall meet the requirements of Ohio R. C. 153.54. If the work bid embraces both labor and material, such items shall be separately stated with the price thereof.