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MINUTES OF COMMITTEE OF THE WHOLE NOVEMBER 13, 2023 AUDITORIUM Present: Litten, Bullock, Marx, Shachner, Rader lso Present: Mayor George, Director Leininger, Law Director Vargo, Jeffrey Crossman (First A Assistant Law Director) Call to Order: 7:32 p.m. Approval of the minutes of the November 6, 2023 Committee of the Whole Meeting Motion was made by Committee Chair Litten and seconded by Councilmember Shachner to approve the minutes of the November 6, 2023 Committee of the Whole meeting. All in favor, motion passed. ORDINANCE 13-2023A - AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing and directing the Mayor or Director of Planning & Development (Director) to enter into an amendment to the agreement for the sale of 12900 Madison Avenue (Parcel 315- 09-022), Lakewood, Ohio. (1st read & referred to COW 11/06/23) Director Leininger provided background information about the initial contract that was approved in July, authorizing the purchase of the City’s property at 12900 Madison Ave. for $200,00 by Lakewood Community Services Center (LCSC). He said that per the terms of the contract, LCSC paid for a commercial property inspection. The inspection report highlighted several items that LCSC was already prepared to address, but it also highlighted several items beyond what LCSC was prepared to cover based on the initial visual inspection. Due to the findings of the inspection report, LCSC requested that the city reduce the agreed upon purchase price. LCSC estimated an additional cost of $116,600 in repairs beyond what they had originally budgeted for and they requested a dollar for dollar reduction. After negotiations both parties agreed to a reduction of $70,000 bringing the new purchase price to $130,000. Chairman Litten asked if there were any findings in the inspection report that the City contested or questioned. Director Leininger responded that there were about $12,000 in items that they felt LCSC should have factored in before the formal inspection, which reduced the total asking amount to $104,600. Councilmember Rader asked if the outcome of who won the bidding process would have been different if the information from the inspection report was made available before the RFP was released. Director Leininger replied that it would have helped inform the process but he did not believe it would have changed the outcome. He said the city decided not to incur the inspection costs because even if they did, the buyer would likely still pay for their own inspection report. 1