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DocuSign Envelope ID: 367FCF1C-76A5-40DB-805C-A6E1CDEF2584 <br />Incomplete bid packages are disqualified from consideration. <br />The Bidder Qualifications Statement / References is included with the bid submission; however, <br />a bid will not be disqualified for lack thereof. <br />Completed bid packages/RFPs are forwarded to the appropriate City department for review and <br />recommendation of vendor, contractor or consultant. <br />The Purchasing Manager verifies contracting authority is approved by City Council and adequate <br />funds are available and budgeted for the project. <br />The Board of Control <br />Approval to purchase Products or Services that exceed $50,000 must have final approval of the <br />city's Board of Control. <br />Prior to vendor approval, the Division of Finance confirms: <br />• That all City taxes and utility payments are up-to-date <br />• No liens have been filed against the property within City limits; <br />• No findings for recovery have been reported to the Ohio Auditor of State's <br />Office. <br />The Bid/RFP and departmental recommendation are forwarded to the City's Board of Control for <br />review and final approval. <br />The Board of Control is comprised of the Mayor, Finance Director, Law Director and Director of <br />Public Works or a designee identified as any Assistant Director, Chief of Staff, or Engineer; and <br />meets twice each month, with special supplementary meetings occurring as necessary. Final <br />selection of a Bid/RFP requires the approval signature of three of the four members of the Board <br />of Control. <br />In their review of bids, the City Department and the Board of Control make their selection based <br />on the lowest and best submission. In their review of RFPs, selection is based on the best <br />responsive and qualified, not necessarily the lowest cost. For RFPs only, staff may meet with <br />contractors or consultants during the review process to refine a proposal. <br />NO employee has the authority to sign a contract on behalf of the City without authorization from <br />the Law Department. If a contract has not been stamped for approval by the Law Department, <br />the City will not recognize it as a valid contract. <br />NO employee can sign another employee's name without express written consent. <br />The City of Lakewood follows the purchasing requirements of 40 CFR 30.44(a)(1)-(3) as <br />necessary and required. <br />Retainage Policies and Guidelines <br />