16-92 Update and Revise Procedures for Purchasing

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PLEASE SUBSTITUTE I. ORDINANCE NO. 16-92, placed on First Reading & REFERRED TO FINANCE CMTE 2/18/92. ORDINANCE NO. 16-92 BY : Boscia, Gallagher, George, Gibbons, Roth, Seelie, Smith AN EMERGENCY ORDINANCE to amend Sections 111.01, 111.02, 111.04 (a), (a)(3), (a)(4), (a)(7), (b)~ (j)(2), (j)(3) and 111.06 (b) and to repeal Section 111.03 of the Administrative Code of the Codified Ordinances of the City of Lakewood. WHEREAS, Council has determined that it is in the best/ interest of the City to update and revise procedures for purchasing and contracting on behalf of the City, and WHEREAS, the Administrative Code has not been substantially amended since 1985, and WHEREAS, the efficient operation' of the central purchasing office requires that the Procurement Officer be authorized to enter into contracts on behalf of the City, and WHEREAS, purchases and contracts; on behalf of Lakewood Hospital are no longer made by the City as those duties and responsibilities were assumed by the Lessee in accordance with the lease entered into between the City 'and Lakewood Hospital Association in accordance with amendments to the City Charter and Ordinance Number 63-86, and WHEREAS, regularly scheduled public meetings of the Board of Control will be facilitated by authorizing members, to be represented by designees when the member' is unavailable, and WHEREAS, this ordinance constitutes an emergency measure providing for the immediate preservation of the public health, safety and welfare and for the usual daily operation of numerous municipal departments in that updating and revisions are necessary in the purchasing and contracting ordinance to formalize improvements suggested-by the Auditor of State; now, therefore BE IT ORDAINED BY THE CITY OF LAKEWOOD, STATE OF OHIO: Section 1. That Section 111.01 of the Administrative Code of ~he Codified Ordinances of the City of Lakewood, now reading as follows: 111.01 DEPARTMENTAL PUBLIC IMPROVEMENT CONTRACTS. A) Contracts for public improvements and work and repairs with respect to public improvements, other than contracts relating to Lakewood Hospital, shall be awarded by the Director of Public Works upon approval by Council. Adoption of an ordinance or resolution authorizing the preparation of plans or specifications, an ordinance or resolution authorizing the advertising of request for bids (where bidding shall be required) or any other ordinance or resolution which authorizes or approves the award of a contract shall constitute the approval of Council required by Section 3 of'Article V of the Charter and this section. (b) Contracts described in subsection (a) hereof in excess of seven thousand five hundred dollars ($7,500) shall be awarded by competitive bidding pursuant to Section 111.04 unless competitive bidding is not required pursuant to such section. be and the same hereby amended to read as follows: 1