43-00 Design, Layout & Printing of Proposed Amended Charter

Home Browse Search

ORDINANCE NO. 45-00 BY: Corrigan, FitzGerald, Roth, Seelie, Skindell, Smith. AN EMERGENCY ORDINANCE authorizing the Clerk of Council to enter into a contract and requesting Council's specific approval of a contract for the design, layout, printing of the proposed amended Charter and mailing of same to all of the registered voters within the City of Lakewood and finding that it is impractical to award the 'contract under competitive bidding procedures and that it is in the best interest of the City to award the contract without competitive bidding, in accordance with Lakewood Codified Ordinance 111.04(a)(lO). WHEREAS, the Clerk of Council is ~equired to mail, at least 30 days prior to the election at which the Charter issue will be determined, a copy of the proposed Second Amended Charter to each registered voter in the City of Lakewood; and WHEREAS, it is necessary to allow for sufficient time to design and layout, print, assemble and distribute the document making it impractical to complete a bidding process to select and award this contract and complete the project within the required time constraints; and WHEREAS, the City of Lakewood has coritacted several potential suppliers to obtain estimates for these services; and WHEREAS, the Shamrock Companies, Inc. have provided the lowest estimate for these services; and WHEREAS, this Ordinance constitutes an emergency measure as it provides for the daily operation of Lakewood City Council. Now Therefore, BE 1-1' ORDAINED BY THE C1TY OF LAKEWOOD, STATE OF OHIO Section ~. Lakewood City Council hereby finds that it is impractical to award the contract for design, layout, and print preparation of the Charter for distribution to registered voters within the City of Lakewood under competitive bidding due to time constraints. Section 2. Lakewood City Council finds that it is in the best interest of the City to award the contract without corn petitive bidding to allow the selected vendor sufficient time to complete the project. Section 3. Lakewood City Council hereby approves and authorized the Clerk of Council to enter into a contract (attached hereto as Exhibit "A") with The Shamrock Companies, :[nc. for the design, layout, printing and mailing of the proposed Second Amended Charter of the City of Lakewood to the registered voters within the City of Lakewood for a price not to exceed Twenty Thousand Dollars ($20,000) including postage which will be paid separately by the City of Lakewood. Section 4. :[t is found and determined that all formal actions of this Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all such deliberation of the Council and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.