8876-16 Authorize Purchase of FitBits without Bidding

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RESOLUTION NO. 8876 -16 BY: Anderson, Bullock, Litten, ,Marx, Nowlin, O'Leary, O'Malley. A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing the Purchasing Manager to purchase Fitbit devices without the necessity of bidding in accordance with Lakewood Codified Ordinance §I I1.04(a)(10) in accordance with the City of Lakewood standard purchase order terms and conditions. WHEREAS, the City of Lakewood has kicked off Be Well, Lakewood, an employee wellness program; and WHEREAS, a recommendation was made from the wellness committee to offer employees electronic health monitoring devices at a reduced cost; and WHEREAS, competitive pricing has been obtained directly from Fitbit, Inc. with the purchase of a quantity of 150 devices; and WHEREAS, it is in the best interest of the City to purchase these devices without bidding in order to make them available to employees as soon as possible and not incur the expense of the bidding process; and WHEREAS, this Council by a vote of at least five of its members determines that this resolution is an emergency measure, and that this resolution shall take effect at the earliest date possible as set forth in Article III, Sections 10 and 13 of the Second Amended Charter of the City of Lakewood, and that it is necessary for the immediate preservation of the public property, health and safety, and to provide for the usual daily operation of municipal departments in order to take advantage of this competitive pricing before the quote expires; now, therefore BE IT RESOLVED BY THE CITY OF LAKEWOOD, OHIO: Section 1. Council hereby determines that it is impractical to award the purchase of electronic health monitoring devices under competitive bidding procedures, and that it is more cost - effective and in the best interests of the City to award the contract without competitive bidding, and thus authorizes the Purchasing Manager to award a contract to Fitbit, Inc. for the purchase of Fitbit devices. Section 2. Council specifically approves the quote provided by Fitbit, Inc. attached as Exhibit A, together with the City of Lakewood's standard purchase order, as the contract for this matter. Section 3. It is found and determined that all formal actions of this Council concerning and relating to the passage of this resolution were adopted in an open meeting of this Council,