8899-16 Authorizing Purchase of Pool Deck Chairs

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RESOLUTIONNO. 8899 -16 BY: Anderson, Bullock, Litten, Marx, Nowlin, O'Leary, O'Malley. A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing the Purchasing Manager to purchase pool deck chairs without the necessity of bidding in accordance with Lakewood Codified Ordinance §II1.04(a)(10) in accordance with the City of Lakewood standard purchase order terms and conditions. WHEREAS, the City of Lakewood issued and advertised a bid for the purchase of pool deck chairs to increase the number of chairs available at each pool and didn't receive any responses; and WHEREAS, pool deck chairs are not available for purchase through any state purchasing programs or through any purchasing consortiums of which the city is a member; and WHEREAS, initially quotes were requested from multiple vendors for the purchase of 40 chairs; and WHEREAS, competitive pricing has been obtained and at a lower cost than anticipated allowing the city to increase the quantity to 60 chairs; and WHEREAS, this Council by a vote of at least five of its members determines that this resolution is an emergency measure, and that this resolution shall take effect at the earliest date possible as set forth in Article II1, Sections 10 and 13 of the Second Amended Charter of the City of Lakewood, and that it is necessary for the immediate preservation of the public property, health and safety, and to provide for the usual daily operation of municipal departments in order to take advantage of this competitive pricing before the quote expires; now, therefore BE IT RESOLVED BY THE CITY OF LAKEWOOD, OHIO: Section 1. Council hereby determines that it is impractical to award the purchase of pool deck chairs under competitive bidding procedures, and that it is more cost - effective and in the best interests of the City to award the contract without competitive bidding, and thus authorizes the Purchasing Manager to award a contract to Tailwind Furniture for the purchase of pool deck chairs. Section 2. Council specifically approves the quote provided by Tailwind Furniture. attached as Exhibit A, together with the City of Lakewood's standard purchase order, as the contract for this matter. Section 3. It is found and determined that all formal actions of this Council concerning and relating to the passage of this resolution were adopted in an open meeting of this Council,