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MINUTES OF THE COMMITTEE OF THE WHOLE September 30, 2019 AUDITORIUM Present: Councilmembers Anderson, Bullock, George, Litten, O'Leary, Rader Also Present: Mayor Summers, Urban Designer Allison Hennie, Human Services Director Gelsomino, two members of the public Call to Order: approximately 7:08 p.m. Communication from Mayor Summers regarding Cove Church FIT Analysis President O'Leary called the meeting to order and announced that the meeting is intended to get discussions underway about the suitability of utilizing Cove Church as a new space for the Human Services Department. Residents of 12518 Clifton Blvd., Steve and Kathleen, introduced themselves. They live adjacent to the church. Mayor Summers updated Council on the steps the administration has taken to analyze Cove Church as a potential community center. The Mayor stated that on the question of adaptive re- use verses new build, that while he is leaning toward adaptive re-use, that he is not yet ready to make a formal recommendation. He stated that while there is no deadline that there is urgency to move the project forward. He outlined the future roles of Council: • To pass a resolution authorizing an RFQ • To be prepared to appropriate between $3 million and $6 million. • To authorize the administration to enter into a contract with designers and builders. • To offer affirmative support of the final project. The Mayor laid out his goals to update Council on the path ahead and to hear its questions and to seek out answers in the upcoming weeks and months. Urban Designer Allison Hennie delivered a presentation with visual renderings and discussed the results of the fit analysis. The analysis conclusded that re-homing Human Services programming to Cove Church is a more efficient use of space than the existing layout of programming across three buildings. She provided detail and answered questions on estimates provided by contractors. Estimates for an adaptive re-use ranged from $3.5 million to $4.5 million. She discussed the differences between the two estimates. Ms. Hennie recommended that the City use a design-build approach and discussed the differences between this approach and the traditional design-bid-build approach. She presented estimated timelines, concluding that an adaptive re-use could be completed by the end of 2021. New construction could be completed by end of 2022. Cost estimates for a new construction facility range from about$6 - $7 million. 1