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MINUTES OF THE PUBLIC WORKS COMMITTEE September 9, 2019 East Conference Room Present: Councilmembers Anderson, Rader&Bullock Also Present: City Engineer Papke,Assistant Law DirectorSwallow Call to Order: 6:33p.m. RESOLUTION 9087-19-A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least two thirds of the members of council, or otherwise to take effect at the earliest period allowed by law, authorizing the Mayor of the City of Lakewood, or his designee, to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement Program, Local Transportation Improvement Program or any other appropriate Ohio Public Works Commission program that the Summit OutfallReplacement Project qualifies for and to execute contracts as required. (Referred to Public Works Committee 9/3/19) Mr. Papkedistributed materials regarding the grants to be submitted. He reviewed the portion of the grant application regarding watermain replacement in 2021. Three watermains are planned for replacement –Lauderdale, Leedale, and Elbur. He discussed the process of identifying these. Leedale was selected because it had four breaks within one month. Upon further investigation, it was determined that the main had low flow from the hydrant. Lauderdale and Elbur were selected because the Fire Department advised of low flow rates. The cost of this work will be approximately $5 million. Lauderdale will be the most expensive. Lauderdale and Elbur will include manhole separations. Mr. Papke remarked that all of these watermains are close to 100 years old. Issues result from build up that accumulates in the pipes. The Committee discussed the impact of low flow rates in fire response in the City. The Committee discussed the coordination of utility projects like this with street resurfacing. Best efforts are made to coordinate so that new streets are not ripped up. In this case, that wasn’t possible with Leedale and Lauderdale. The Committee discussed the City’s new policy on replacing lead service lines on the private property side. The new EPA regulations require the City to pay for this. All agreed that is was a best practice and ought to be done for quality and safety. The City has been doing these in-house. In response to a question, Mr. Papke clarified that the advertising budget is for public bidding purposes and legal notice in the Plain Dealer. Also, all residents of these streets receive a letter in advance of the work starting. Mr. Papke discussed the Summit outfall rehabilitation project for which he is also applying for funds. The project is planned to be designed in 2020 and construction start 2021. The City 1