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MINUTES OF THE COMMITTEE OF THE WHOLE October 28, 2019 Auditorium Present: Councilmembers Anderson, Bullock, George, Litten, O'Leary, O'Malley & Rader Also Present: Mayor Summers, Urban Designer Allison Hennie, Human Services Director Gelsomino, Assistant Law Director Swallow, Deputy Clerk Lascu, Clerk Bach taking minutes, 2 members of the public Call to Order: 7:08 p.m. Motion by President O'Leary, seconded by Vice President Anderson to approve the minutes of the September 30'h Committee of the Whole. All members voted in favor. Motion passed. RESOLUTION 9097-19 - A RESOLUTION to take effect immediately provided it receives the vote of at least two thirds of the members of Council, or otherwise to take effect at the earliest period allowed by law, authorizing the Mayor(Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and/or the Purchasing Manager to establish procedures for and engage in the process of letting of one or more contracts with one or more qualified entities for design and construction for the repurposing of Cove Church without the necessity of competitive bidding; and exempting the City from certain provisions within the Ohio Revised Code related to design-build contracting for the purposes of this project. President O'Leary summarized previous discussions regarding Cove Church. In May Council voted to purchase the property. At the most recent Committee of the Whole, the administration updated Council on the potential next steps and was still deciding between new construction and adaptive reuse. For adaptive reuse, it was deciding between a traditional design-bid-build or a design-build approach. Since that time, the administration decided to move forward and propose an adaptive reuse and design-build approach. A draft RFQ has been proposed and is before the Committee for consideration. Mayor Summers asked for Council to approve the release of the RFQ on Monday November 4h. He stated that releasing the RFQ is the beginning of a collaborative approach between the City and prospective developers. The administration displayed a slide with a proposed timeline, which they stated was flexible. • November & December 2019 - identify interested parties and receive submissions. • Use a selection panel to narrow down the submissions to a few finalists. • Ask finalists to submit an RFP with details and costs. • Late Jan. 2020 —selection of developer The administration compared aspects of the process to that of OneLakewood Place, noting that this one is more straightforward because the City will not give up ownership of Cove Church. Ms. Hennie remarked that there are three simultaneous conversations going on: • Internal conversations regarding the selection panel 1