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MINUTES OF THE FINANCE COMMITTEE JUNE 8, 2020 Meeting held remotely Present: Councilmembers Bullock (Chair), Litten, Neff Also Present: Councilmember Kepple, Director Ducu, City Engineer Papke, Finance Director Rancatore, Human Resources Director Dillinger, Fire Chief Dunphy, Clerk Bach taking minutes Call to Order: 5:33 p.m. ORDINANCE 33-19B-AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least two thirds of the members of Council,or otherwise to take effect and be in force at the earliest period allowed by law, amending Ordinance 33-19A adopted March 16, 2020, authorizing the Mayor(Director of Public Safety), the Director of Public Works, the Director of Law, the Director of Finance, and/or the Purchasing Manager to enter into contracts for professional services, and to advertise for bids and enter into contracts for the purchase of repair maintenance and operating supplies, services and equipment as authorized by the 2020 Appropriation Ordinance and the Administrative Code of the City of Lakewood with the lowest and best bidder or bidders or as otherwise provided by law. At the request of the Chair, Engineer Papke discussed the reasons for the requested increase to the Municipal Engineering Consultant line item from $25,000 to $55,000. This line item is used for serviced throughout the year to support the Engineering Division on tasks that can not be done in-house such as surveying and hydraulic modeling. Mr. Papke explained that this budget line item is difficult to predict and varies annually depending on the number and types of projects the City is part of. At this time there is $1,000 remaining in this line item. The Department anticipates that an additional $30,000 will cover the needs for the remainder of the year, though it may spend less. The Department selected this number because it is aware of upcoming development sites requiring review such as the Barry Buick site. He discussed the projects that have been paid out of the line item thus far in 2020 including: • Securing the floor at Foster Pool —repair to failing hydraulic rams needed to ensure the floor remains stationary. This project is now complete. • Site survey at Lakewood Public Library Madison Branch for renovation project previously approved by Council. • Lakewood Hospital site modeling and storm sewer modeling to understand the effects of PCE. • Kauffman Park site survey to begin improvements west of the ball field. A motion was made and seconded to recommend adoption of Ordinance 33-19B. A roll call vote was taken as follows: Yeas: Bullock, Litten, Neff Nays: none 1