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MINUTES OF THE PUBLIC WORKS & SUSTAINABILITY COMMITTEE JUNE 20, 2023 AUDITORIUM Present: Councilmembers Rader (Chair), Baker Also Present: Councilmember Marx, Mayor George, Law Director Vargo, Assistant Law Director Crossman, Chief of Staff Storey, Public Works Director Gordon, Planning Director Leininger, Assistant Planning Director Baas, Mr. Tim McCarthy & Mr. Russ Sinkewich of Lakewood Community Ice, Council staff Call to Order: 6:00 p.m. Approval of the minutes of the June 12, 2023 meeting of the Public Works & Sustainability Committee. th Without objection from the committee, Chairman Rader approved the minutes of the June 12 meeting of the Public Works & Sustainability Committee. S. RESOLUTION 2023-31 - A RESOLUTION to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, authorizing and directing the Mayor to enter into an operating agreement with Lakewood Community Ice for 14740 Lakewood Heights st Boulevard, known as Winterhurst Ice Rink. (1 read & referred to PWS 6/5/23) Law Director Vargo introduced Assistant Law Director Jeff Crossman who has been entrusted to work on the agreement with Lakewood Community Ice (LCI) Assistant Law Director Crossman explained that the agreement provided to Council is almost complete. He spoke about the responsibilities for the City and LCI as well as the incentives for LCI to perform at a high level. Councilmember Baker expressed his appreciation toward the Law and Planning departments for the work done on the agreement. He suggested a special meeting to review the agreement and speak about finances before the June 30 deadline. Councilmember Baker asked about the operator’s incentive to perform well. Assistant Law Director Crossman explained the incentive to generate revenue for the facility in the form of sponsorships where LCI would receive a portion of earnings. Councilmember Baker asked for the mechanics of how revenues will come in and how expenditures will get paid. Mr. Crossman went through the application for property tax exemption for next year as well as the budgeting process. The City will pay utilities directly while the majority of expenses will be through LCI with a City reimbursement. Assistant Law Director Crossman and Councilmember Baker went over the projections of City costs beyond the initial $160,000. A report regarding the anticipated July expenses was given to Council. The projections will be reviewed on a monthly basis. The current objective is to get the st projected total budget by July 1. 1