18-2023 - Amend bidding and BOC ordinances to align with ORC

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DocuSign Envelope ID: 958301 B1-7B8D-416B-82BA-4C4FCA5A4B47 ORDINANCE NO. 18-2023 1st read and referred to Finance 9/5/23; 2nd reading 9/18/23. Please substitute for the original. BY: Baker, Bullock, Kepple, Litten, Marx, Rader, Shachner AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least five members of Council, or otherwise to take effect and be in force after the earliest period allowed by law, establishing new purchasing limits in line with the Ohio Revised Code for the City of Lakewood. WHEREAS, HB 33 has been adopted by the General Assembly and has increased the state bidding threshold to $75,000 through the creation of ORC §9.17; and WHEREAS, Lakewood's bidding threshold has been at $7,500 for more than 40 years; and WHEREAS, many communities in Ohio have adopted the ORC bidding threshold; and WHEREAS, in order for Lakewood to remain competitive when purchasing and contracting, it is necessary to review these bidding and contracting thresholds; and WHEREAS, as set forth in Section 2.12 of the Third Amended Charter of the City of Lakewood, this Council by a vote of at least two thirds of its members determines that this ordinance is an emergency measure and that it shall take effect immediately, and that it is necessary for the immediate preservation of the public peace, property, health and safety, and to provide for the usual daily operation of municipal departments in that the Lakewood Codified Ordinances should be updated to reflect modern purchasing requirements of the State of Ohio; now, therefore BE IT ORDAINED BY THE CITY OF LAKEWOOD: Section 1. That Section 111.01 Departmental Public Improvement Contracts, of the Lakewood Codified Ordinances, currently reading as follows: 111.01 DEPARTMENTAL PUBLIC IMPROVEMENT CONTRACTS. (a) Contracts for public improvements and work and repairs with respect to public improvements shall be awarded by the Director of Public Works upon approval by Council. Adoption of an ordinance or resolution authorizing the preparation of plans or specifications, an ordinance or resolution authorizing the advertising of request for bids (where bidding shall be required) or any other ordinance or resolution which authorizes or approves the award of contracts, and specifies the limit to be spent, shall constitute the approval of Council required by the Charter and this section, except that any contract for an amount which exceeds the amount specified for a li ne item detailed in the ordinance or resolution shall not be valid or enforceable unless first specifically authorized by a separate resolution of Council. (b) Contracts for architectural, engineering and design services, other than for street reconstruction projects including water main and sewer line replacement projects, shall specify not to exceed dollar amounts and are subject to separate ordinance and approval of Council.