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employer of any change of residence and the date thereof. <br />J. Domestic Help - No person shall be required [o withhold the fax on the wages or <br />other compensation paid domestic servants employed exclusively in or about such <br />person's residence, but such employee shall be subject to all of <br />the requirements of the Ordinance. <br />G:03 Collection a[ Source - Return and Payment of Tax Withheld and Status of Employers <br />A Manager's Obhgation: <br />1. Every manager is deemed to be a trrutee of dtis mutricioaGty in collecting <br />and holding the tax required under Ordinance W be withheld, and the funds <br />so collected by such withholding are deemed to be [nrst funds. <br />Every manager is liable directly to this municipality for payment of such <br />that, whether actually collected by such employer or not Any tax <br />deducted and withheld is to be considered paid to dtis onunicioality, <br />whether or not the employer actually remits the tax to tins mutdcinality for <br />puoposes of detemairdng employee payments or credits. <br />2. fill managers shall be personally Gable to the extent bf the tax, interest'and <br />penalty jointly and severally, for failure [o file the employer's return or to <br />pay the employees tax, interest and penalty as requhed under this <br />Ordinance. <br />3. No change in structure by an employer, including a fundamental change, <br />discharges ifs managers from liability for the employees' or managers <br />failure [o remit funds held in bust, ro file a tax return or m pay faxes. <br />B. Dates and Requirements - My tax deductions from salaries, wages and other <br />compensation requhed to be made by employers are to begin with compensation <br />earned on and after the effective date of the Income Tax Ordinance of this <br />municipality. <br />I. Such payment shall be made on an Employers Municipal Tax Withholding Statement (Fomn <br />11) famished by or obtainable upon request from the Administrator, setting forth the <br />amount of tax deducted for the month. A copy of the Employees Municipal Tax <br />Withholding Statement (Fomt 11) will be retained by the employer for his records. If <br />validation of the taxpaye2s copy is deemed necessary by the employer, the employer <br />must enclose a stamped, selfaddeessed envelope with his remittance, and the original and <br />his copy ofthe Empldyers Municipal Tax Withholding Statement <br />The employer (in additon to any return required to be filed with respect <br />to its own earnings or net profits) shall, on or before the last day of each <br />month file a return (Employees Municipal Tax Withholding Statement, <br />Form 11) and pay to the Administrator the amount of taxes so deducted <br />or withheld with respect to compensation paid to all of its employees <br />subject to the tax under the Ordinance of this municipaliw during the <br />previous month. If the amount of tax so deducted by an employer for this <br />municipality in any one month is less than $100.00, the employer may <br />defer the filing of a return and payment of the amount deducted until the <br />last day of the month following the end of the calendar quarter in which <br />such month occurred. <br />a. The return (Employer's Municipal Tax Withholding Statement, <br />Forth 11) required m be filed under this Section shall be made on <br />the form famished by or obtainable from the Adrninishator. <br />3. fill tax so withheld and so required to be reported must be paid to the <br />Administrator in full a[ the time of filing of such form. <br />C. Overwithholding - If more than the amount of tax requued to be deducted by the <br />Ordinance is withheld from an employee's pay, such excess maybe refunded by <br />the employer or the Adminisnator, depending upon the circumstances and the time <br />when the overwithholding is detemdned as follows: <br />1. Clurent Employees: <br />a. ff the ovecwithholding is discovered in the same month, the <br />employer shat make the necessary adjustment directly with the <br />employee and the amount to be reported on the Employer's <br />Municipal Tax Withholding Statement (Form I I) as withheld shat <br />be the corrected amount. <br />ffthe oveewdihholding is discovered in a subsequent mondr of the <br />same calendar <br />year, the employer may make proper adjustment with the <br />employee. 1n such case, the Employers Municipal Tax <br />Withholding Statement (Form 11) for the month m which the <br />adjustment is made shat reflect the total amount actually withheld <br />for the month and the amount of the adjustment deducted <br />therefrom. Also, an amended Form 11 must be filed for the <br />month in which the error occurred reflecting the adjustrnenG <br />c, ff the overwitlilrolding is discovered in a subsequent month of the <br />following calendar year, the employee must make and file a <br />request for a refimd. This request is to be filed on a torn <br />prescribed by and obtainable from the Adminisna[or. <br />2. ForrrerEmployees: <br />a. 1n the cases where an amount in excess of the fast has been <br />withheld from an employee who is no longer employed by the <br />employer, the Administrator shall refimd the amount of such <br />excess withholding to the employer. <br />b. Jf the error is discovered by the employee, such employee shall fde <br />a claim with the Administrator and upon verification thereof by the <br />employey the Administrator shall refimd the amount of such <br />excess withholding to the employee. <br />D. hrsufficient Withholding - If less than the amount of tax rerprired ro be deducted is <br />withheld from the employee and is discovered in the same yeaz, such deficiency <br />shall be withheld from subsequent wages. If the employex/employer reladoeuhip <br />has temrinated, or if the undeewithholding is discovered in a later year and the <br />employee%mployer relafionship still exists, the employer strall notify the <br />Adminishator of such deficiency and the Beason therefore, and paymentsliall be <br />made by the employer in confomrity with Section 6:02 of these Regulations. <br />E. Annual Reconciliation - On or befog February 28th following any calendar year <br />in which such deductions have been made by any employer, such employer shall <br />file with the Adtninistratoy in the <br />foma prescribed 6y the Adminisuator, an Wocmadon return for each employee <br />from whom municipal income tax has been withheld showing the name, address <br />and social security number of the employee, the total amount of taxable <br />compensation paid during the year and the amount of municipal income tax <br />withheld for this municipalty from each employee. <br />F. Rewnciliafion Return - N addition to such information returns and at the time the <br />same are filed, such employer shall file with the Administrator Form 17 to enable <br />the Administrator to reconcile the sum [oral of taxes withheld as disclosed by the <br />total W-2 Forms or lists of employees. The Foyer 17 shall also reconcile to prior <br />remittances and returns filed by the employer for such tax yeaz with inspect to <br />taxes withheld. <br />G. Types of Reconciliation -The ittfomration return covered under Section 6:03.E <br />shall be made by each employer as follows: <br />I. Effective January I, 2002 the Regional Income Tax Agency is requiring aG <br />Employers issuing 250 or more W-2's to file tax year 2001 W-2's on electronic <br />media. Employees filing fewer than 250 W-2's are enwumged but are no[ required to remit <br />W-2 forns electronically. fill magnetic media reporting for W-2 copy <br />infomafion must conforn to the Social Security Adrninistmdon's magnetc <br />media reporting and electronic filing for tax year 2001 (MMREF-1). Copies of MMREF-1 <br />guidelines can be pointed using the social security adonirdshafion intemet page <br />www.ssa.eov/emnloyer. RFfA grddeGnes can be printed from the RITA web site <br />www.ritam. Also required to be filed on electronic media are employees with 250 or more <br />1099-raise forays. And those employees cturently filing 100 or mare 1099-mist forms <br />magnetically with SSA <br />2. Those employers ruing Form W-2 famished commercially may submit a copy of such <br />commercial W-2 providing the copy fiunished to tbis municipality ttuough its agent, the <br />Jegional Inwme Tax Agency, cleazly showing the information required in Section <br />6:03.E. <br />3. Those employers no[ using Fomr W-2 famished epmmemially may obtain fomu upon <br />request from the Administrator. <br />4. Where the fimilshing of this information as above indicated will create a distinct hardship, <br />[he employer, upon written request m the Administa[or, may be permitted m famish a <br />list of all employees subject to the tax, which shall show the employee's full name, last Imown <br />address, social security number, gross amount of taxable compensation paid during the year <br />and the amount of municipal income tax withheldfor this munidioaGty <br />5. Upon written request made to the Administator on or before the due date set forward <br />in Section 6:03.E of the Regulations, in a fmmtat to be pescrbed by the AdminisSamr, <br />the information included in Section 6:038 of these Regulations maybe submitted on <br />computer magnetic tape or computer paper listing. <br />6:04 Dates of Payments of Estimated Tax <br />A The esfvnated tax may be paid in full with the Declaration of Estimated Tax or m <br />equal instaGments on or before the last day of the fourth, seventh and tenth months, <br />of the taxable year and the last day of the first month of the year following the <br />taxable year. <br />B. When filing a DeclaraSon of Estimated Tax (Form 32) or a Declaration of <br />Estimated Net Frosts (Poem 20), the return must be accompanied by at ]east one- <br />fourth of the estimated tax due thereon. <br />C. 1n the event an Amended Declaration of Esthated Tax has been Sled, the unpaid <br />balance shown due thereon shall be paid in equal installments over the remaining <br />payment dates. <br />