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MAY- 1 7-96 FR I 1 4 0 5 D I EMERTa'7A S S O C P_ 0 2 C. 68LECTION PROCgSSs For `every professional design "services contract, the statements of qualifications for professional design firms shall be reviewed and evaluated upon submission. A committee convened and chaired by the Mayor shall review and evaluate the statement~of qualifications using a pre-established project criteria, and, generally, following the evaluation form which is attached as Appendix C. The committee shall issue a list of no fewer than three (3) firms rated qualified to perform the required services for the specific project. If fewer than three qualified firms are available, those firms shall be selected. Upon selection, the Mayor shall send a request for letters of interest to the firms that have been selected. Any interested firm shall supply all of the requested information concerning the project by the date specified in the announcement or written request. ~ 1 A scope clarification meeting may be conducted with the firm's selected who have declared an interest in the project. The discussions shall~be designed to further explore the scope and nature of the services required, the various technical approaches the firms may take toward the project, unique project requirements, the project schedule, the conceptual schematic design, and the project budget. Depending upon the unique nature of the project, the meeting may include a physical site visit. Any questions must resolved at this meeting and shared with all participants, precluding any further contact with the committee. The firm selected may be asked to supplement their statement of qualification with a technical proposal in accordance with the final scope of services and project requirements as may have been clarified at the scope clarification meeting. Each professional design firm requested to submit a technical proposal shall be informed of the date, time and location for such submittals. The committee shall evaluate, select and rank all of the firms which were selected and who expressed interest in the project. The ranking shall set forth in order the firms most qualified to provide the required professional design services based upon their qualifications, technical proposals, if any, and the specific project . If one firm is determined to be most qualified, the firm shall be asked to submit a lump sum fee proposal. If more than one firm is determined to be equally most qualified, then each firm shall be 3