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157.03 FUNCTIONS. The functions of the Records Commission shall be to provide rules for the retention and disposition of records and to review ^" r°^^ra a;~,-.^~^"~°+^ ^„~,w,;,+°~' applications for one-time disposal of obsolete records and schedules of records retention and disposition submitted by Municipal officers and department heads. The disposal lists shall contain those records which either have been microfilmed or permanently stored electronically and/or no longer have administrative, legal or fiscal values to the Municipality or its residents. The Records Commission at any time may review any schedule it has previously approved and for good cause shown may revise that schedule. (Ord. 88-8. Passed 4-18-88.) 157.04 MEETINGS. The Records Commission shall meet at least once every six months and, in addition, upon the call of the Mayor or the Mayor's representative to the Commission. All meetings shall be open to the public and properly noticed. (Ord. 88-8. Passed 4-18-88.) 157.05 DISPOSAL OF ItECOI~DS. !~\ `v~izcri Tzvicmi^"'^1 ~rrl~. 1,^i.° 1,°°~ .~ r~<~°.a ~ r a;ar~~c.ol l~ir~lz~~~~.......1~. t[.cJ ~t,u...J.."....., .... .... ..........t,t,~., ..... ~..~ ..~.,r...,... ~.~ ,...., ~~.,.,.,~..., ~ e al When the Records Commission has approved any application for one-time disposal of obsolete records or any schedule of records retention and disposition, the Commission shall send that application or schedule to the Ohio Historical Society for its review. The Ohio Historical Society shall review the application or schedule within a period of not more than sixty (60~ys after its receipt of it. Upon completion of its review, the Ohio Historical Society shall forward the application for one-time disposal of obsolete records or the schedule of records retention and disposition to the Auditor of State for the Auditor's approval or disapproval. The Auditor shall approve or disapprove the application or schedule within a period of not more than sixty (60~ys of receipt of it. Before public records are to be disposed of, the Commission shall inform the Ohio Historical Society of the disposal through the submission of a certificate of records disposal and shall give the Society the opportunity for a period of fifteen (151 business days to select for its custody those public records that it considers to be of continuing historical value. (b) Before any records are disposed of, Council shall have an opportunity to review the list of items considered for disposal. (Ord. 88-8. Passed 4-18-88.) \\Apps\lilc cab\201 I\Mayfield Village\Records Commission\Chaptcr 1~7.doc