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RESOLUTION N0.2008-22 INTRODUCED BY: Mayor Rinker and Council as a Whole AN EMERGENCY RESOLUTION AUTHORIZING HAYFIELD VILLAGE, OHIO TO PARTICIPATE IN THE NORTHEAST OHIO SOURCING OFFICE'S ("NEO/SO'S") 2008-2009 SALT PROGRAM, TO DELEGATE THE RESPONSIBILITY FOR THE COMPETITIVE BIDDING FOR THE PURCHASE OF SALT, AND TO ESTABLISH HAYFIELD VILLAGE'S SALT TONNAGE COMMITMENT FOR THE 2008-2009 SEASON. WHEREAS, NEO/SO, an Ohio nonprofit corporation organized as a regional council of governments under Chapter 167 of the Ohio Revised Code, will again establish a bulk road salt and treated salt program for the 2008-2009 winter season (the "Salt Program"); and WHEREAS, NEO/SO will conduct a competitive bid process on behalf of all entities participating in the Salt Program in accordance with Section 125 of the Ohio Revised Code to determine the best and lowest bidder; and WHEREAS, NEO/SO will enter into a 1-year Master Agreement for bulk road salt and treated road salt with the supplier(s) that provide the best and lowest bid(s); and WHEREAS, the NEO/SO Salt Program requires each participating entity to purchase a minimum of sixty-five percent (65%) of its road salt commitment through the Salt Program and limits each participating entity to purchasing a maximum of one hundred ten percent (110%) of its road salt commitment through the Salt Program in an effort to achieve the most competitive price. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF VILLAGE OF HAYFIELD, COUNTY OF CUYAHOGA (the "Entity") AND STATE OF OHIO THAT: Section 1. Authorization to Participate in NEO/SO Bulk Salt Program. This Council authorizes the Village to participate in the NEO/SO Bulk Road Salt Program for the winter of 2008- 2009, which includes purchases of bulk road salt during the NEO/SO Salt Program Period. Section 2. Delegation of Competitive Bidding. Mayfield Village hereby delegates to NEO/SO the rights and responsibilities for engaging competitive bidding on behalf of the Village in accordance with Section 125 of the Ohio Revised Code. Section 3. Commitment Amount. Mayfield Village hereby commits to purchase 3,000 tons of bulk road salt. The Village will have the obligation to purchase at least 65% (minimum) of the committed tonnage and the opportunity to purchase up to 110% (maximum) of the committed tonnage before the Master Agreement for the Salt Program expires. Section 4. Chargeable Accounts. All amounts incurred and paid with respect to the NEO/SO Salt Program as authorized herein shall be charged to Account No. 123-456-7890.