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steps to Corr-plete your Nature ~'6~orks Grant Project 1. Sign the slate-local project agreement and mail it back to the Ohio Department of Natural Resources (ODNR), Office of Real Estate for ODNR signatures. When you receive your copy of the fully signed (executed) state-local project agreement by mail, you may begin your project, including preparation of plans and specs, if they aze an approved component of your project. 2. All plans and specifications must be reviewed and approved by ODNR -Office of Real Estate before advertising for bids or contractually obligating yourself for construction. For the protection of the health, safety and welfaze of the public construction plans should be stamaed and signed by a registered professional engineer, architect or landscape architect as appropriate to the project. (Contact Mary Fitch if you think this may not apply to your project.) You will be notified when your plans are approved, and may then proceed to advertise for bids, if applicable. If you plan to purchase materials through US Communities, htta:/hvww.uscommunitics.ors, please so notify the Office of Real Estate @ mary.fitch(nadnr.state.oh.us 3. Prior to grant assisted land acquisition, you must submit completed appraisal(s) to ODNR for approval. All properties valued at $25,000 or more must be appraised using a narrative summary or self~ontained appraisal conforming to USPAP guidelines, and must be prepazed by a Certified General Appraiser. Contact the Office of Real Estate for a list of approved appraisers. See the Nature Works Procedural Guide (NWPG) for additional information. tittpJ/realestate.ohiodnr:govloutdoor-rectealion-fac(lity-grants 4. If you would like to make significant changes to the scope or design of your project, or if you will be unable to complete your project by the end date of your project agreement (underlined & bolded on the state-local project agreement) please contact the Office of Real Estate. An extension may be granted, but cone-time point penalty per six month extension will assessed on your next grant application. 5. Submit all partial and final reimbursement requests to the ODNR Office of Real Estate. See the NWPG hrin:fhealeslate.ohiodnr:aovloutdoor-recreatipn-facllfty-Grants for the necessary forms. If documentation is complete and accurate, reimbursements will usually be made within 45 days. ~J Checklist of Documents Required for Reimbursement Itemized list of purchases, expenses, etc. certified with the signature of the appropriate official. Stipulate if reimbursement request is partial or final, and if it is your 1 ~', 2nd, 3'd etc request. This information, known as performance report, should be submitted on your letterhead. (NWPG -Appendix E) Copies of all invoices, cancelled checks and/or EFT documentation. Signed Certificate of Authority form assuring compliance with all local laws regulating and governing the procurement of goods and/or services by competitive bidding. (NWPG - Appendix C) If applicable, bid tabulations for competitively bid projects, low bid proposal and copy of signed contract with contractor{s). Completed Real Estate Acquisition forms within Nature Works procedural guide, if applicable. With your frna! reimbursement request: Notarized and Recorded Notice of Grant Funding. (NWPG-Appendix D) With your frna/reimbursement request: An `As Built' map showing grant assisted facility(s) - please highlight -and all major park elements & adjacent streets. This map can be hand drawn. With yourfinal reimbursement request: Project photos and photo of installed NatureWorks sign. Signs may be ordered from ODNR or artwork will be provided upon request. Additional information may be required See Nature Works Procedural Guide for a!l forms. httn://realestate.ohiodnr.Kq_v_/outdoor-recreation-facility.-t*rants Questions? Please contact: Mary Fitch OE]"ice of Real Estate, ObNR 2045 Morse Rd. F? Columbus, Ohio 43229-6693 (614) 265.6477 Fax: (614)267-4764 man'. f il~~a!dnr.slale.oh.us 12/13/16 These steps are only an overview of the grant process. For additional detail, please refer to the - Procedural Guide hlio;llreafestale.ohiodnr:oovloutdoor-recreation-tacilitV-aranls