2017 026 Ordinance - Laserfiche WebLink

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ATTACFIMENT "A" MAYFIELD VILLAGE COMMUNITY SURVEY SCOPE OF SERVICES Community surveys are recognized as a successful method of collecting opinions for consideration during the forthcoming master planning process. Awell-designed and scientifically conducted survey provides valuable feedback from a wide range of individuals, many of whom do not normally involve themselves in local government. In order to capture the viewpoints of Mayfield Village residents, County Planning will prepare and administer a mailed survey sent to every occupied household in the Village, which, based on the 2015 American Communities Survey, is 1,550 households, In consultation with Village staff, County Planning will prepare a paper survey with various questions concerning community strengths, challenges, needs, services, and issues. l'he surveys will be distributed via t9SPS. For the purpose of this Scope of UVork, the survey instrument will consist of twelve (12) pages. Surveys will be mailed to-all households with an active IJSPS address in Mayfield Village, including return postage and envelope. County Planning will strive for statistically valid results and will establish the realistic goal of a forty percent (40%) response rate, which would yield a ninety-five percent (95®/0) confidence level with a three percent (3%) rate of error. l'o conduct the community survey, County Planning will undertake the following work stepse 1. Beginning with a set of draft questions, review and confirm the questions to be included on the survey forms with Village staff; 2. Finalize the design and format of the survey forms based on review by Village staff; 3. Cross check and verify Mayfield Village residential addresses from available databases of addresses supplied by Mayfield Village; 4. Contract with a printer and mailing house to print and collate the survey materials, and address the envelopes; 5. In order t® ensure a good response rate, County Planning will send a reminder post card approximately tvuenty (20) days after the survey is sent; 6. Collect and tabulate the survey responses and interpret and depict the results using tables and graphs. Survey findings will be prepared based on the review of basic descriptive statistics generated by SPSS, a common computer software package, and; 7. Prepare a report that summarizes the findings from the surveys including graphic representations of data and review with Village staff. Findings will be used to help inform Mayfield Village's goals and strategies in the master planning process, 8. Presentation of Endings to a public meeting of the Mayor and Village Council. Meetin4sa