2016 030 Ordinance - Laserfiche WebLink

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regular, special, or emergency meeting of the Board. All Board decisions must be approved by two thirds (2/3) of all Board members (not the majority of a quorum). Of the original fourteen (14) members, nine (9) shall be considered two thirds (2/3) of the Board. C. The Board shall annually establish a schedule of regular Board meetings, which shall occur at least two times per calendar year, one of these meetings occurring in October of each year to approve the budget and elect officers for the following calendar year. Special meetings may be called by the Chairperson of the Board or by a majority of the Board members, as needed. At least seven (7) days' advance notice in writing shall be provided to the members of the Board of any regular or special meeting of the Board, including notice of any votes to be taken at the meeting. Emergency meetings in-person or by teleconference may be called by the Chairperson as necessary. D. The Board may delegate to the Executive Committee such responsibilities and decisions as it determines should be delegated, except for the approval of the budget and any other decision specifically required to be made by the Board in this Agreement. E. Tlie Executive Committee shall propose policies far operational and fiscal matters, which policies shall be approved by the Board. SECTION 3. Commanding Officer of HHTRT A. Annually, in November, the Board shall appoint an employee of a HHTRT member as Commanding Officer for HHTRT (known as the "Special Operations Chief' or "SOC"). The SOC shall be responsible for the day-today management and operations of HHTRT, for the implementation and enforcement of the policies of the HHTRT, and far preparation and submission of the annual budget to the Board. B. The SOC shall have full charge of and authority over the HHTRT Team, its Team Members, and over any apparatus used in responding to any call for service. The SOC shall directly communicate and coordinate the Team's response and activities with the senior officer of the Municipality or community in which the HHTRT Team responds. The SOC shall appoint Section Leaders from among the TRT Members, C. The SOC shall, with the advice and consent of the Executive Committee, adopt such rules and practices for the operation of the HHTRT Team as the SOC deems necessary, which rules and practices shall be consistent with and in furtherance of the policies adopted by the Board. SECTION 4. ]Fiscal Agent, Budget, Annual Base Contribution, and Additional Payments A. The City of Shaker Heights shall serve initially as Fiscal Agent for HHTRT, including maintenance of the HHTRT budget, issuance of payment for approved purchases, and all associated accounting. HHTRT may change the Fiscal Agent to another community by a vote of the Board. B. Each year the SOC shall prepare a proposed budget for the following calendar fiscal year for HHTRT and submit it to the Board by October ls~. The Board shall meet on the proposed budget and recommend by November 151 a budget to operate HHTRT in the following calendar fiscal year. The budge# will provide the funding for the purchase, replacement, and maintenance of team equipment, and for team training including tuition costs. The SOC will have the ability to utilize these funds to acquire the type of equipment and training in the Board's approved budget, and for other purposes authorized by the Board. C. The annual budget, including capital and operational expenses, shall be initially funded by the payment by each Municipality according to the base fee schedule attached hereto as Eacbibit B, which is incorporated herein (the "Base Fee Schedule"). The Base Fee Schedule tnay be modified by a vote of the Board. D. The HHTRT, at the time of the approval of the annual budget, and by a vote of the Board, shall determine whether any fluids are needed by the HHTRT in addition to the annual Base Fee paid by the member Municipalities (see Exhibit B). Any such Additional Fee amount shall be divided equally among all member Municipalities. E. No member Municipality shall be billed for special rescue services, equipment or supplies provided by the HHTRT or any participant Mu~ticipality. Each Municipality shall be responsible for the payment of wages, overtime, worker's compensation, health insurance, and other similar employment-related expenses for its own employees during training and during the provision of services hereunder. F. Each Municipality shall pay its Base Fee as set forth in the Base Fee Schedule, and any Additional Fee established at the time of the approval of the annual budget, by January 1s1 of each year. 2of10