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Minutes of the Regular Meeting of Council Monday, November 19, 2012 Page 14 Planning and Zoning - Mr. Marquardt reported, Planning and Zoning had a workshop on Thursday, November 15t'. There was one item on the agenda, preliminary site plan for East Commons Office Development. That was discussed and will be voted on at the next meeting. Recreation Board - Mr. Marrie reported, the Board met here on the 14''. Items discussed were the future restrooms for the soccer and softball fields. They are looking forward to receiving information from Couucil and our directors about the future facility. They also did an evaluation on the Halloween Party. We had 45 children here. It went very well. The Key Club students from Mayfield High School were very helpful. The Santa Ride and Christmas Party will be held on December lst. It's a little different this time. They are starting the Santa Ride on the Fire Engine at 10:00 a.m. instead of 10:30 a.m. so that we can get everybody done and in and still have Santa Claus here at 1:30 for the kids. Commission on AginS - Mrs. Mills reported, the next meeting will be held on December 4th at 11:30 a.m. in the Senior Service office in the rear of the Community Room. On the agenda we will be discussing the Holiday Party for Village Seniors on December 8tb and a Holiday Party for the Card Group. SPECIAL COIVIlVIITTEE REPORTS: Information & Technolo?v - There was no meeting. There is no report. Records Commission - Mrs. Mills reported the Commission met on the 14'h. The Commission was updated on the off-site storage. Boxes are all labeled and ready to be rotated annually. Our Shred Day is May 18th from 9:00-12:00. Mary Beth reported on the Social Media semi.nar she attended at the Ohio Historical Society in Columbus. There's also a Public Records: 101, Release or Not, seminar being held in Highland Heights on December 13'h from 9:00-4:30. It would behoove people to go and learn about what we do with public records laws and updates, understanding privacy laws and recommended methods and compliance procedures which is very important to the Village and implementation at the local level. Mary Beth has informed us at every meeting that we are well in advance of some communities as far as how we are handling our records Communitv and Economic Develonment Committee - Mr. Delguyd reported, we met Friday November 9 at 7:00 a.m. here at the Civic Center. Ted already touched a little bit about the Governor's Village expansion. They want to expand into some property owned by the Village along the street. We discussed different methods of allowing them to facilitate that expansion. We suggested going through with Planning and Zoning and Architectural Review Board processes simultaneously so we can see any issue and coming to some sort of agreement. That is being discussed with Governor's Village. I am sure legal will get involved at some point. As mentioned, we discussed the 6660 Beta/Euclid Industries Building tour. There was an update on the incentive program. We had a couple of businesses go through that evaluation. We have found that some are seriously going through it and some are asking us for the incentive program and then signing leases anyway. We have decided to amend that process slightly. There will be