10/19/2015 Meeting Minutes - Laserfiche WebLink

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Minutes of the Regular Meeting of Council Monday, October 19, 2015 Page 8 SPECIAL COMMITTEE REPORTS: Information & Technology -There was no report. Records Commission -Mrs. Mills reported, departments are getting ready to send soiree of their permanent records over to our off-site storage facility. Shred Day is scheduled for May 14, 2016. House Bill 9 Training will be scheduled in May 2016 at Reserve Hall. Newly-elected or re-elected Council and the newly-elected Mayor are required to attend that class. They can also take the class on-line. We will provide instructions in January. Community and Economic I2evelo~ment - Mr. Saponaro reported, Community and Economic Development met this evening to discuss the Freedonia Agreement that has been ongoing since July. We talked about the status of that Agreement. We also discussed generally a better way for us to handle these types of actions so that the companies we are dealing with are being attended to. We had a lively discussion on that. There will be Minutes to that effect. Also, the Mayor provided a memo to us regarding our Committee and the Ad Hoc nature of it. Just to give you, Mayor, some information, the Committee was not meeting on a regular basis. Once we had a discussion with Mr. Esborn, there were a lot of economic development items brought up to our attention as Council. We all felt it was worthwhile to sit on a monthly basis for anything that's potential so that Council is brought in on a ground floor basis so that we can get on board and find out what's going on with any current economic development. That's the reason for having meetings on a monthly basis. The Grove Committee - Mr. Jerome reported, the Committee is filling in the gaps for our schedule next year at The Grove. We are discussing infrastructure improvements. Diane and Grove Chair Garry Reagan are finalizing a presentation for Council for November 2na to discuss where we have been, where we are at and what we want to see at The Grove. Community Room Committee - Mr. Saponaro reported, the Community Room Committee will be meeting on November 2na at 5:00. We are going to discuss interior purchases. Council President Marrie asked, is the construction on schedule? Ms. Wolgamuth replied, yes. They lost a few days because of bad soil. At this point, the foundations have been poured. We are pretty much on schedule. They found a few items when they were digging. Mr. Marrelli stated, there were some soft areas and gravel backfill from a removed vessel.