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V MEMORANDUM To: Danielle Echt, Donna Roman, Debbie Garbo, Jeff Thomas, Diane Wolgamuth, Terry Skomrock, Cheryl Garinger, Debbie Thomas, Ted Esborn, Susan Jerome, Janice Reale, Maura McKinley, Kim Reilly, Dave Perout From: Mary Beth Betsa Re: Until No Longer Administratively Necessary "LJNLAN" documents Date: July 21, 2008 The Records Schedule approved by the State Auditor and Ohio Historical Society allows for the disposition of documents which fall under the "LJNLAN" Retention Period category. Examples include the following: - Bulletins, posters and notices to employees, training materials, unsolicited mail, sales materials, voicemail messages, telephone messages, copies of vouchers, flyers, event planning notes, audiotapes (when transcribed), handouts, delivery, packing slips, audiovisual materials, blank forms, work orders, meeting notes, court dockets, ticket ledgers, vacation house check records, ride along forms and copies of minutes. Pursuant to the requirements of House Bi119, all public records which are deemed no longer administratively necessary must be listed on Form RC-3 for submittal to the Historical Society. The documents may be disposed of after the fifteen day waiting period has expired. (See, also, attached letter from Diane Calta.) Please forward any documents in your department which fall under the "LTNLAN" category to Administration for listing on the RC-3 form. After the form has been submitted to the Historical Society and the waiting period has expired, a copy of the RC-3 form will be returned to you with the notation of when the documents were disposed of. If you have any questions, feel free to contact me. Thank you. Attachment cc: Mayor Rinker Department Heads Council