2018 011 Ordinance - Laserfiche WebLink

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the MCIP Project for at least three (3) years and shall submit a copy to the District upon reasonable request. Article 4. Proiect Costs and Fundinq 4.1 District Funds. The District agrees to pay the Member Community an amount not to exceed Seven Hundred Fifty Thousand Dollars ($750,000.00) (the "District Funds") on a reimbursement basis, in accordance with the terms of this Article and Article 6. The anticipated reimbursement amount for calendar year 2018 is $750,000.00. Yearly anticipated reimbursement amounts may only be altered in writing at the discretion of the District's Director of Watersheds. The District shall withhold five percent (5%) or $37,500.00 of the District Funds until the District receives final record drawings for the MCIP Project and the letter referencing the post-construction operation and maintenance plan. 4.2 Member Communitv Funds. The Member Community agrees to pay all MCIP Project costs that exceed the amount of the District Funds ("Member Community Funds"). Under no circumstance, shall the District be responsible for payment of any costs that, in aggregate, exceed the amount of the District Funds, including, but not limited to, Differing Site Conditions or other unforeseen situations. Prior to the Member Community issuing a notice-to-proceed for any MCIP Project related work or service, the Member Community shall provide the District a copy of the certification by the Member Community's Finance Director that the Member Community Funds have been lawfully appropriated by the Member Community for the Project. This certification is attached hereto as Exhibit "E." 4.3 Use of District Funds - Reimbursement Requests and Quarterlv Progress Reports. The District Funds must be used for activities and expenses approved by the District that are related to the MCIP Project accrued on or after January 1, 2018 and in accordance with the project schedule requirements set forth in Article 6. In accordance with the provisions of this Agreement, the District shall reimburse the Member Community for eligible MCIP Project expenses based upon paid invoices, prepared and submitted by the Member Community to the District, in the form prescribed by the District, and including all supporting documentation as required by this Agreement and the MCIP Policy, Process, and Procedures, attached hereto as Exhibit "F." Quarterly progress reports shall be submitted to the District in accordance with the following: 5