2020 027 RESOLUTION - Laserfiche WebLink

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vi. Phone call check in with youth, family, or community provider. ►' B. The following items are excluded from allowable reimbursement activities: 1. Gift cards, cash or cash equivalents for volunteers, CDP staff, or contracted staff, 2. Travel expenses or conference attendance; and 3. Furniture or Office Equipment (eg: computers, printers, laptop, cell phones). III. BUDGET - Funding for this AGREEMENT is contingent upon the availability of funds and shall not exceed newly allocated amount of $908.48 with the additional carryover from previous contract years for the term of the AGREEMENT. Funding allocation is based upon internal Court reports of percentage of overall youth served by each Community Diversion Program. Funds are allocated based upon the percent of youth served in previous two (2) consecutive calendar years. All funds disbursed to the VENDOR from the COURT shall be monitored by the COURT via monthly invoices submitted to the COURT's Fiscal Department. Upon depletion of the carryover funds, the AGENCY shall receive monthly stipends not to exceed $75.71 per month for services rendered. Failure to provide adequate or substantial verification of receipt and expenditure of funds shall result in the COURT discontinuing funding. Should the COURT discontinue funding, the- VENDOR must reimburse all remaining funds for which substantial documentation of receipt or expenditure cannot be produced. If allocated funding is not spent at the end of this AGREEMENT, the VENDOR will return the funding to the COURT. A. VENDORS who maintain a balance of monies from prior contracts with the COURT (as calculated by the COURT pursuant to the COURT's audit practices) shall utilize all carryover monies prior to requesting payment of new funds. New funds will not be issued by the COURT until all carryover monies are exhausted and accounted for via the monthly invoice process for approved CDP expenditures of the current contract. B. Both carryover monies and any additional funds paid through this CONTRACT may only be spent on the above-described activities. C. VENDORS that charge fees to participants may not reject a youth's participation in the program merely based upon inability to pay. Any fee charged may not exceed the VENDOR's actual cost of the program. D. The amount of new funds paid to the VENDOR will not exceed the allocated funds for the current contractual period. E. VENDORS shall invoice the COURT for all programmatic activities, whether for new funding or spending of carryover monies. F. The VENDOR shall return any residual and unspent new funds that exceed 10% of the allocated amount at the end of the contractual period. The funds shall be returned no later than thirty (30) days after the expiration of the current contract. G. The VENDOR is subject to verification of funding by the COURT and shall maintain accurate records of the following: i. Name and case number of youth served; ii. Contact type; a. Face to face b. Phone call