2021 09 RESOLUTION - Laserfiche WebLink

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C. The COG shall meet at least annually at a time and place to be designated by its current President. The first order of business at the last meeting of each calendar year shall be the election of a President, Secretary and Treasurer and such other officers as the COG may desire for the following calendar year. All officers shall hold office for a term of one (1) year or until a successor is elected. All COG members and elected officers shall serve without compensation. D. The COG shall have the authority to adopt its own rules and by-laws to govern its proceedings. E. Each of the COG members agrees to cooperate, insofar as it is practical to do so, with the SPAN Board by: 1) Furnishing information and assistance for the successful operation of SPAN; and 2) Paying its equal share of SPAN's annual operating costs, allocating such costs in its appropriation budget to operate SPAN, and making additional appropriations and payments as recommended by the COG and approved by their respective Councils. IV. SPAN BOARD. A. The SPAN Board shall consist of five (5) Trustees, who shall be the Chief of Police or Acting Chief of Police of each Municipality (hereinafter the "SPAN Board"). A majority of the Trustees shall constitute a quorum and affirmative action may be taken only by a majority of all the members elected to the Board of Trustees. The Trustees shall elect annually one of its members to serve as Chairman, one to serve as Vice -Chairman, and one to serve as Secretary. Trustees shall serve without compensation. B. The COG shall designate the fiscal officer of one of the Municipalities to act as the Treasurer of the SPAN Board. The fiscal officer shall keep and disburse all monies collected as authorized by the SPAN Board and annually furnish to each Municipality a detailed breakdown of costs and expenses. C. Each year, the SPAN Board shall prepare a proposed Annual Budget for the following fiscal year. Said Annual Budget shall be submitted to the COG by December 11 of the calendar year for its consideration. The COG and the SPAN Board shall meet in December on the proposed budget and recommend said budget to operate SPAN during the following year. The Annual Budget shall be approved by the COG and shall include operational and capital expenses, and shall be based on such assets and revenues as held by the Fiscal Officer for SPAN. The Annual Budget shall provide detailed itemization describing the available funds, and purchases, and other expenditure intended to be made from funds so appropriated during the budget Year. This shall include the purchase, replacement, and maintenance of equipment, training, including tuition costs, and such other capital and operational expenses as recommended by the SPAN Board. The SPAN Board shall utilize the available funds set forth in the approved Annual Budget. All expenditures, shall be made following the policies and procedures of the SPAN Fiscal Officer. D. Forfeiture resulting from the activities of SPAN will be reserved by the SPAN Fiscal Officer for the benefit of SPAN. When the Fiscal Officer, on behalf of SPAN, comes into custody of unclaimed or forfeited property, the SPAN Fiscal Officer shall adhere to the procedures established under the Ohio Revised Code. E. The SPAN Board shall establish its own by-laws which shall include the following: 1) Provision for regular and special meetings; and 2) Provision for minutes of all SPAN Board meetings to be distributed by mail or electronically to all CW COG representatives. 2