2024 025 RESOLUTION - Laserfiche WebLink

Home Browse Search

RESOLUTION NO. 2024-25 INTRODUCED BY: Mayor Bodnar AN EMERGENCY RESOLUTION AUTHORIZING MAYFIELD VILLAGE TO ACCEPT THE BID OF AND ENTER INTO AN AGREEMENT WITH MILLSTONE MANAGEMENT GROUP FOR THE CIVIC CENTER WINDOWS, DOORS, HVAC AND ADA RAMP PROJECT IN THE AMOUNT OF $413,532.00 PLUS A TEN PERCENT (10%) CONTINGENCY FOR A TOTAL AMOUNT NOT TO EXCEED $454,885.00 WHEREAS, it has been deemed in the best interest of the health, safety and welfare of all Village residents and inhabitants to replace exterior and select interior doors, replace windows, replace an HVAC unit, and install a ramp to serve Reserve Hall in the Mayfield Village Civic Center to make the Civic Center more energy efficient and ADA compliant (hereinafter the "Project"); and WHEREAS, Mayfield Village received a $250,000.00 grant from Cuyahoga County ARPA funds to assist with the completion of the Project; and WHEREAS, the Project as advertised included six base bid items, was estimated at $424,708.00, and was advertised for three consecutive weeks; and WHEREAS, Bid Alternate #1 was included in the advertisement to replace a chiller unit located in the basement of the Civic Center at an estimated cost of $157,3000.00; and WHEREAS, five bids were received, opened and tabulated as per published notice on April 12, 2024. A copy of the bid tabulation is attached hereto as Exhibit "A"; and WHEREAS, the base bid of Millstone Management Group in the amount of Four Hundred Thirteen Thousand Five Hundred Thirty -Two Dollars ($413,532.00) was the lowest and best bid received; and WHEREAS, Brandstetter Carroll Inc., the architectural firm retained to design and oversee the Project, has reviewed all bids received and recommends that Council approve and accept the base bid of Millstone Management Group for all six vase bid items in the amount of $413,532.00 and enter into an agreement with Millstone Management Group to complete the Project; and WHEREAS, only three of the bidders bid on Bid Alternate # 1 and all bids were more than 20% over the architect's estimate, requiring that Bid Alternate #1 be rejected by the Village; and WHEREAS, Brandstetter Carroll Inc. also recommends that a ten percent (10%) contingency be added to the contract to cover any unforeseen conditions or changes requested by Mayfield Village in an amount not to exceed $41,353.00. BE IT RESOLVED BY THE COUNCIL OF MAYFIELD VILLAGE, OHIO, THAT: