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A OHIO ENVIRONMENTAL PROTECTION AGENCY H2OHIO RIVERS INITIATIVE: CHLORIDE REDUCTION GRANTS STATE GRANT AWARD AGREEMENT Page 8 of 19 Structural facility improvements (e.g., repair or replacement of existing facilities to address leakage, or to prevent runoff from entering storage shed), and Permanent salt storage facility or covers. Cost ineligible for reimbursement include personnel or any administrative costs. 15. (Separate Accounting) All award monies received, and expenditures made under this Agreement shall be accounted for separately from other revenues received and expenditures made by Grantee and shall not be commingled with other funds. Records shall be kept consistent with generally accepted accounting practices ("GAAF) and Ohio EPA directives which are available from the Grant Coordinator. 16. (Supporting Records) Grantee shall be responsible for the receipt and expenditure of award monies and for maintaining adequate supporting records and documentation for award monies received and expenditures made, consistent with GAAP and Ohio EPA directives. Support records and documentation, which shall include agreements, contracts, invoices, vouchers, personnel time accounting records, purchase receipts and other data as appropriate, shall provide: a. An accurate, current, and complete accounting of all financial transactions for services performed or entered into under this Agreement, b. Identification of the source and expenditure of award monies, C. Control and accountability for all award monies, property and other assets and written assurance that award monies are used solely for the authorized purpose and are eligible costs, d. A comparison of actual costs versus budgeted costs, e. Procedures for determining eligible costs, and A systematic method to resolve audit findings and recommendations. 17. (Record Retention) In a manner consistent with GAAP and Ohio EPA directives, Grantee shall keep full and complete documentation of all fiscal accounting and any other record or document required by this Agreement on file for five (5) years after the Project Closure Date, or as such date may be renewed or extended, provided that if any litigation, claim, or audit is instituted before the expiration of the five (5) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. Documentation supporting fiscal accounting shall be filed in a manner allowing for the documentation to be readily located.