2025 039 RESOLUTION - Laserfiche WebLink

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RESOLUTION NO.2025-39 INTRODUCED BY: Mayor Bodnar AN EMERGENCY RESOLUTION AUTHORIZING THE MAYOR AND PRESIDENT OF COUNCIL TO ENTER INTO AN AGREEMENT WITH ALL COVERED, A DIVISION OF KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC., FOR THE PURCHASE AND INSTALLATION OF A NEW WINDOWS 2022 SERVER AND AUTHORIZING AN EXPENDITURE IN AN AMOUNT NOT TO EXCEED $36,000.00 WHEREAS, information technology and digital operations are vital components of Mayfield Village's local government operations; and WHEREAS, it is necessary to ensure the stability, security and safety of the information technology; and WHEREAS, Mayfield Village has utilized All Covered, a division of Konica Minolta Business Solutions U.S.A., Inc. ("All Covered") for managed IT service and support for a number of years; and WHEREAS, at this time, due to the Village's existing server's hardware limitations, upgrades to certain software are no longer possible and because the existing server warranty is nearing expiration, there is a need to replace the existing server to ensure continued stability and support of the Village's IT infrastructure and digital operations; and WHEREAS, Mayfield Village solicited a proposal from All Covered for the purchase and installation of a new server and based upon that proposal desires to enter into a Statement of Work with All Covered for the same. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF MAYFIELD VILLAGE THAT: SECTION 1. The Council of Mayfield Village hereby accepts the proposal of All Covered and approves and authorizes an expenditure in an amount not to exceed $36,000.00 to All Covered for the purchase and installation of a new server. SECTION 2. The Mayor and President of Council are authorized to and may authorize and direct the Village's IT Coordinator to enter into and approve the Statement of Work, per the attached proposal, incorporated herein by reference as Exhibit "A."