02/08/2010 Minutes - Laserfiche WebLink

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Records Disposal: Building Denartment and Springvale Golf Course Mr. Schumann reviewed the Building Department and Springvale Golf Course RC-3 forms submitted to the Landmarks Commission. Mr. O'Malley explained according to Records Commission procedures, before archived files are destroyed or offered to the State of Ohio, Landmarks is invited to review the documents for historic significance or interest. If Landmarks identifies files they wish to review for historical significance, arrangements would be made with the department in possession of the records. Where the historic records would be kept, or by who, would be decided later and would involve a petition to City Council. There are three primary records commission forms: the RC-1, a one time disposal record; the RC-2, an inventory and retention schedule; and RC-3, files recorded on an RC-2 that have come up for disposal based on standard retention periods. The Landmarks Commission can expect the submission of RC-3 forms for review on a regular basis. There is a limited time frame for review that would not always coincide with monthly meetings. Ms. Wenger recommended a committee be formed to review the RC-3's via e-mail. Mr. Rerko moved, seconded by Ms. Davis, that Mr. Schumann, Mr. Thomas, and Mr. Neville form a subcommittee to review RC-3 forms as they are submitted to the Landmarks Commission, which was unanimously approved. The Landmarks Commission members agreed that there were no files of historic interest on the Building Departrnent or Springvale Golf Course RC-3 forms. NOACA Traffic Studv Ms. Wenger reported the City has been working with NOACA through a grant to study the Lorain, Porter, and Butternut R.idge Roads intersection. With the goal to improve traffic flow, aspects being studied include intersection configuration, roadway alignment, signalization, turn movements and signage. The improvements may result in change in the traffic pattern and the entrance to the Historic District. A public meeting will be scheduled. The project will be performed this summer. Bidduluh House Reuairs Concerning real property maintenance violations for the Biddulph House on Butternut Ridge Road, Mr. O'Malley reported the property owners were cited and convicted in Rocky River Municipal Court. They were fined $500 and put on inactive probation. The Building Department reports substantial compliance with structure repairs and lot clean up. The owners reside out of state, which contributed to delays in reaching a disposition. OLD BUSINESS Old Town Hall ADA Improvements, CLG Grant Ms. Wenger reviewed that a scope of work was developed for this project then submitted to a local construction company for a construction estimate, which was $48,500. The project scope is