12/08/2003 Minutes - Laserfiche WebLink

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, ."• it set up with Roll Call, Review and Correction of Minutes, is fine. He thinks number three should be Reception of Visitors, and then New Business, at it is now. Mr. Lang said page three gives him a little trouble with 3.01, the positions of chairman and vice chairman. He read the rule which says the commission shall vote for chairman and vice chairman and the position of secretary shall be occupied by the member of Planning Commission selected to serve as a member of the commission. Mrs. Lord said Mrs. O'Rourke, the previous secretary, only had to write something on occasion as the Assistant Clerk of Commissions transcribes the tapes and acts as secretary to the commission. The board members thanked Mrs. VanAuken, an original member of the Landmarks Commission, for her invaluable service to the board and the city. Mrs. VanAuken said she may have some material to pass on to Mr. Yager regarding the Rebecca's building. Mr. Yager said she can send information to the Office of Commission and he will be sure to get it. Mrs. VanAuken was excused from the meeting. Mr. Barker said that precedent has been set in the last few years that the Assistant Clerk of Commissions types the minutes from the tapes. He suggested it be added to the rules of procedure. Mrs. Lord suggested that they not name a person and indicate the Office of Commissions is responsible for the minutes. Mr. Lang said at the end of the line that reads, "the positions of chairman and vice chairinan shall be determined by a majority vote of the members of the commission," he would like to add "at the annual meeting." They can always revise the rules of procedure when such time comes that the Office of Commissions doesn't do the transcription. The only other change was in the area of committees. He had a question about letter A. He does not have a problem with plaques or archives or annual reports. He will add budget to annual report, so letter D will be annual report and budget committee. On page four, 5.03, any communication from the commission shall be issued by the Clerk of Commissions. He made a new paragraph, 5.04, which will set out a prescription for presentation to the committee. Mrs. Lord said the materials they have received have varied through the years. They do not always get what they need from an applicant. Mr. Yager suggested the application should require a picture of the building. Mr. Lang agreed and said that he has often taken digital photos and handed them out to members. Mr. Yager said the inspectors are out at these sites and have access to digital cameras. Mr. Lang said it has to do with the budget. He said he has no other corrections to the rules so he will drop it off to Mr. O'Malley to have it re-done. There was discussion about board members and filling the vacancy on the commission while maintaining membership requirements. Mrs. Lord said they need to thank Mrs. VanAuken in some special way. She said in the past they have done a Council Proclamation. She said there was a suggestion that she would be a good candidate for Citizen of the Year. Mr. Lang said she is an excellent candidate but he needs help in coming up with her background. He said he spoke with Donna Smeal about the criteria for the application. He said three different areas of community involvement are required. He said he knows Mrs. VanAuken is very active in her church, in the city, and active with the League of Women Voters. Mrs. Lord said it isn't just what she is doing right now, it goes back to her previous work. She was chairman of one of the bicentennial coinmittees. Mr. Lang said he cannot think of anyone more deserving. They have to be very thorough on the application. Mrs. Davis pointed out that Mrs. VanAuken has done a lot of this work while her husband has had medical problems. Mrs. Lord said she wants to share that she was at a meeting and learned at the historical society there is a person related to the Nelson family who lived on Lorain Road. This person is interested in the Barton Road Church. This person is interested because of her family and because one of the stained glass windows was donated by her family. She believes there was some discussion at Frostville about the possibility of taking the church down there. She thinks discussion is in the very early stages. Mr. Barker asked if they should invite the historical society to a meeting regarding Rebecca's. Mrs. Lord said she can talk to someone about that. VIL AD?,CSLTNMENT: Chairman Lang adjourned the meeting at 9:05 p.m. Annie Kilbane, Assistant Clerk of Commissions 8