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the councilman is for Mr. Stettin's ward. Mr. Stettin indicated he is in Ward 2 and the councilman is Mr. Dailey. (Clerk's note: Mr. 5tettin is actually in Ward 4 and the councilman is Mr. McKay). Mrs. Lord pointed out that Mr. Dailey serves on the Landmarks Commission. Mr. O'Malley said it sounds like a request for the city to grant an easement to construct his fence on city owned property because of the reasons that have been described. Mr. Stettin suggested that the city build the fence and he would pay for the materials. He would supply the money if they can build it since they are doing construction there. The city would own and maintain the fence. Mrs. Lord said it sounds like Mr. Stettin needs to talk with Mr. Dailey at length and inform him that he came before Landmarks (Note: See above Clerk's correetion). The board could not act on the fence issue. She suggested meeting with him in person. Mr. O'Malley pointed out that Mr. Stettin's proposal is very generous. Mrs. VanAuken mentioned that he could also make the argument that the fence would protect the city property as well. Mrs. Lord asked Mr. O'Malley if the board can call a member on the telephone so it can have a quorum and take a vote. Mr. O'Malley replied that the board can call a member. Mrs. O'Rourke then called Mrs. Davis who was unable to attend the meeting because she is preparing to go out of town. She then explained the plans that Mr. Stettin has for his property. She pointed out that Mr. O'Malley has indicated the board can vote on the proposal by using a telephone vote to reach a quorum. K. O'Rourke made a motion to accept the plan presented by Scott Stettin to add a deck to his property on Butternut Ridge. The motion was seconded by T. Dubowski and unanimously approved. Note: The call to 1VIrs. Davis with a description of the project resulted in a"yes" vote to approve the proposal. Mrs. Lord indicated the board does not have a Certificate of Appropriateness to sign for Mr. Stettin but she will leave a note for the clerk and have it taken care of. She said the board would like a copy of the plans to keep in the records as well. There was discussion about when the house was built and how to gather historical information on the home. NOTE: As a quorum did not exist after the call to Mrs. Davis, further discussion was unofficial and not subject to transcription. IV. COMMUNICATIONS: E-mail to all City employees from J. Lang regarding the location of photographs and artifacts Newspaper clippings Perspectives newsletter Cleveland Restoration Society brochure for 2003 Regional Preservation Conference V. COMNIIT'TEE laEPORTS: VI. OLD BUSINESS: VII. ADJOURNMENT: Vice Chairman Lord excused the absence of J. Lang, P. Barker, and M. Davis. T. Dubowski made a motion to adjourn the meeting. The motion was seconded by L. VanAuken and unanimously approved. Vice Chairman Lord adjourned the meeting at 8:30 p.m. '_. Y,6 --::s Bettylord, Vice Chairman Date Annie Kilbane, Assistant Clerk of Commissions 2