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terms of history. Mr. Barker suggested having a representative from the Law Department attend the next meeting for more clarification. Mr. Lang said they can do that but what he'd like to do is try to find out from Barb Seman whether or not this memo has in fact been presented to the media and see whether or not the board needs to do anything on its own to pursue it further. And if that is the case, then possibly are there a couple of people who would be willing to write up an ad to submit to Barb Seman for introduction into the newspaper in preparation for the next meeting? If it hasn't been taken care of then they can come and look over what we've prepared before we release it. Mrs. O'Rourke said she thinks what Mrs. Seman has written is fine. IV. COMNIUNICATIONS: • Memo froin J. Lang regarding Heritage Home Loan Program - see New Business • Echoes - Ohio Historical Society • 2003 OAHSM Regional Meetings brochure • Cleveland Restoration Society postcard regarding trolley tour V. CONIlVBTTEE REPORTS: Mrs. Lord said they went through things that need to be done and they made the decision that they really need to do a lot of leg work and that they will need everybody to help with that. It is not a three-person job. They can share the kinds of things that need to be done first and ask who would be willing to help. They did make the decision we are going to work on Butternut Ridge to get that piece finished and updated. We need to contact people. Some of you live on Butternut Ridge and it makes sense for you to contact people around you. We really need to be certain that that list includes all of the houses that we want to recognize and that the information that we have is accurate. We can start with that, which is in the brochure, but some of which is very inaccurate. We have the files here in Old Town Hall. If someone is willing to do Butternut from CVS to Dover then the files in here are available. We really need to go house by house, especially on Butternut because we have so many that are old enough to be discussed. We may not have plaqued them but we need to get that information anyway, even if we decide we're not going to be able to put every single one in a brochure. It seemed to them that given the time of year, the first step is to do a file review and let people start making contact so we can gather all that data together to figure out if it is fairly accurate or do they need to go further. Just because someone lives there doesn't mean they know much about their property, but in some cases they've been told things by a neighbor. We need to accurately document where information is coming froin. We'll get it and determine if we have enough information to write up soinething that's valid about the house. They talked about doing some visual surveys and decided we better wait until the weather is a little bit less lilcely to cause difficulties. So, the first step seems to be getting those people who are willing to take a set number of properties and start digging into them. She said that maybe we want to do this in teams. It may be more fun and be a better check and balance. Mrs. VanAuken asked if there could be soine kind of card to show people. She knows most people are quite willing to talk but some are rather suspicious of people, and might think they are trying to get money or something. Mrs. Lord said everyone in the city has cards. Mr. Dailey said he isn't sure whether boards or coinmissions have business cards. Mrs. Lord said when they did the survey in 1985 they did have something from the city in case there was a problem. Mrs. Davis asked if it would help at all to send a notice that the Commission may contact residents. Mrs. VanAuken suggested putting a small notice in the WestLife. Mr. Dailey said that so few people receive the WestLife. Mrs. VanAuken suggested contacting the news, perhaps Fox 8 News. Mrs. O'Rourke said years ago when she started on the Planning Commission they were given City ID's. They went to the Recreation Center and had photo identification cards made up. Mr. Lang said when he was working with the S.I.T.E.S. students and they went out on private property, they were advised by Mr. Copeland to make sure they did not trespass and that he would do everything in his power to make sure that if anybody were to challenge them, people could contact hiin. A letter of introduction, a personal letter of introduction addressed to each person to carry with them while they are on a particular assignment would probably be better than anything else. Mr. Corell added it should be on City letterhead. He said to take politics out of 6