10/14/2003 Minutes - Laserfiche WebLink

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V.' COMMUNICATIONS: 1. Letter to Chairman Koeth from Councilman Gareau Mr. O'Malley said he spoke with Mr. Gareau regarding the issue of the First Friends Church mentioned in Mr. Gareau's letter. Mr. O'Malley said he suggested the matter go back to a Board of Zoning and Development docket but he is not certain that happened. Mr. Gareau came forward and indicated it has not returned to that Council committee. Mr. O'Malley said that he commented to Mr. Gareau that if that committee of Council was not pleased with a plan or not in agreement with a recommendation of the Planning Commission, if additional study should be done, it is in their hands. The Board of Zoning and Development can modify a recommendation by the Planning Commission or ask an applicant to do something different. Mr. Koeth said he thinks the matter should go to the Board of Zoning and Development. It is an enforcement issue now and the Planning Commission did its part. Mr. Gareau gave a brief summary of the on-going problems with the church and an adjacent property owner. He brought up the issue so it can come to an end. He said if Mr. O'Malley and the Planning Commission agree the Council committee should address this, then he will bring it back to them. There was further discussion about what was originally agreed to and what has been done. Mr. Durbin gave a summary of some of the issues he came across. He said his solution is to plant bigger trees and set them up in a row in front of the resident's window. It should satisfy his problems. He said the problem is the church was required to put in a fence. That would have to be rescinded. Mrs. Hoff-Smith pointed out the Board of Zoning and Development has the authority to work that out and make changes. Mr. Gareau said he will take the matter up with the Board of Zoning and Development. 2. Review of proposed Planning Commission meeting calendar for 2004 Mr. Yager commented it might be difficult to get a quorum for a meeting during the holidays. R. Koeth made a motion to approve the 2004 calendar with the removal of the December 2gt" meeting date. The motion was seconded by M. Yager and unanimously approved. MOTION CARRIED. 3. Review Ordinance 2003-144 and make recommendation to Council Mr. O'Malley said the Building Commissioner commented to him that 1126.03 used to provide a time frame for him to review a project to get it on a Planning Commission agenda. He said that section was changed by an ordinance that recently passed that would have matters proceed to the Architectural Review Board first. It is an ordinance the Planning Commission reviewed and approved. Mr. Koeth said he does not recall reviewing such an ordinance. Mr. O'Malley and Mr. Lasko indicated the ordinance did come to the board. Mr. Koeth expressed some surprise that the board would recommend proposals go through the Architectural Review Board first and then proceed to Planning. Mr. O'Malley said 1126.03 used to provide a time line for the Building Commissioner to receive, review and send plans on through the process. As a result of that revision, the time line was removed. The current time line in the code provides the Architectural Review Board with 30 days, the Planning Commission with 60 days. This would allow 30 days for the Planning Director, and the Building Coinmissioner has requested that the board revisit the subject to make it clear as to the amount of time he would have to review a matter. He has recommended a minimum of 2 weeks after the submission of a completed plan. Mr. O'Malley pointed out there are instances in which submissions are incomplete and there may be some back and forth on the proposal and it is difficult to define when the clock starts to run. The Building Department would have at least 2 weeks to review the plans and send them on to the Planning Director. Mr. Spalding asked for clarification on the process. Mr. O'Malley said the applications go in to the Building Department with the required plans. They make sure the submission is complete, conduct their review, and send it on to the Planning Director. The new Planning Director, Ms. Kimberly Wenger, has a role in this process. He said she 5