09/09/2003 Minutes - Laserfiche WebLink

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Mr. Hogan questioned if it was their responsibility to contact Home Depot. Mr. Koeth asked the clerk to contact the store manager to find out why they were not present. He requested IV1i-. Hogan leave his contact information with the clerk so she could contact him once she spoke to the Home Depot manager. Mrs. Hoff-Smith suggested different residents and groups have in the past met with applicants outside Planning Commission meetings to sort their concerns out, so Planning Commission does not become the venting ground. Mr. Hogan suggested that the last owner previously met with them when the mounding was done. They would like to meet with Home Depot to work something out. Mr. Koeth again recommended that the association meet with Home Depot before returning to Planning Commission. 1VIs. Petermen indicated that all the residents present will be affected by the expansion. She attended the Building Zoning and Development meeting a few weeks ago and the primary purpose was to let City Council know that Country Club Association was never notified. As well as to discuss issues regarding Home Depot, and all the other stores within the Plaza South. Truck traffic not being policed or regulated was discussed. There are signs posted regarding times and the truck drivers do not pay attention to the signs. The main concern of the expansion is it will create more noise, dirt, dust, traffic, and trucks. The mound is not a sufficient sound barrier it is just a mound of dirt, which has not been maintained. They would rather have a brick wall of some type to deaden the sound. Ms. Weis voiced that she was awakened at 6:30 a.m. by the sound of a truck and as she could not see it, she did not call the police. However, from this point on she will be calling the police each time she hears the trucks. They constantly are hearing the beeping sounds of the trucks backing up. She would like a bigger wall and the dirt mounds should be addressed. She requested the resident's be a priority. Board Members comments: 10'Ir. Koeth reviewed that there should be one contact for the homeowners association for the commission to contact. Once that contact is given notice, they are to notify the condominium owners so they can attend the associations meeting with Home Depot. He indicated that Planning Commission has done a good job in notifying the homeowners associations. He would like to request that it be added to the association's bylaws that when new presidents and secretaries are elected they give notice to the Clerk so there is an accurate contact list. Mr. Hogan indicated that the association has had the same office at 25561 Country Club Blvd since 1985 so it should not matter whom the president or secretary is to receive proper notification. Mr. Koeth reviewed that notices were sent to Ms. Norton and Ms. Wringenfield at 25561 Country Club Blvd. Mr. Hogan indicated that the association meets every week and they met with Councilman Miller because they did not receive any notification. They have received notices for issues that would not effect them at all but not this, which abuts them. Mr. Lasko indicated that the commission would stay here tonight or four weeks from tonight for however long it takes when this comes back on the agenda and listen to all the concerns of the residents first off. However, in defense of the clerk to the best of his knowledge and information and belief the record does indicate that in fact notice was sent to the appropriate address that Mr. Hogan just provided (25561 Country Club Blvd.). So wherever the breakdown of communication accord it is unfortunate and the commission regrets that and agrees what was said earlier that we must move on. Nevertheless, he must stand in defense of the clerk because from what he has seen it appears that appropriate notice was given. Mr. Hogan suggested that he does not question that, although there was not a certified mailing or any signed receipts to prove it. The association would have no reason to say they did not receive notice as they have been before Planning Commission and Council many times for things that effect the association. Mr. Lasko indicated that his point is that the commission is clearly willing to address the concerns as it was returned, but he would prefer that it be caricaturized that it is coming back for further review and not because of any sort of clerical error. Mr. Spalcling indicated that he echoed Mr. I,asko's sentiments as originally when the matter came before Planning Commission they tabled it because of the fact the association was not sent proper notification. The proposal was then rescheduled for the end of June at which time the board was provided indication that notification had been sent to the association. The commission welcomes the resident's appearance to review this. The clerk he is certain tried to do the job 3