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Minutes of a Meeting of The North Olmsted Parks and Recreation Commission November 5, 2007 Month of October, Year-to-date end of month Recreation Department Financial Report This report shows that at the end of October the goal is 83%. Revenues and Administration are at 93%, Enrichment is at almost 98%, Pool reached their percentage at 100.8%, the Rink is at 62%, Tennis is at 91.2%, Gymnastics is finishing strong at 86.7%, Team Sports at 77.1%, and the most important thing: the overall percentage for revenue is 87%, and our expenses are at 80%, so the Rec Department is ahead revenue-wise. Mr. DiSalvo asked if there were any questions on the financials. Mr. Baxter said that some of the Rec Department’s target percentages – and some activities are seasonal – when you compare and say 83% vs. what we have it may or may not be good, so it gets back to forecasting: next year, when you forecast, can’t you look at last year and say approximately what percent you would expect to have for a certain activity at that time so that you know whether or not the percentage is valid? Just because it’s above or below right now…Mr. DiSalvo said that, generally speaking, for what is being dealt with the way the budget is, when it is broken down per month is the only strong guideline that’s cohesive. The Commissioner understood what Mr. Baxter was saying…Mr. Baxter said that if you budget by month then the percentage wouldn’t be always this way. Mr. DiSalvo understood what Mr. Baxter was saying. Mr. Baxter said if it’s not possible, it’s not possible. Mr. DiSalvo said that it was never set up for a set target to try to reach. Mr. Barker said part of this may be dealing with the MUNIS system, where this helps the administration that you’re having a bad month or months in ice or gymnastics or wherever, or maintenance has a problem. Instead of everyone all of a sudden at the end of two months it’s oh, the Rec needs money, and then the transfer requests are being made, and the Rec is taking from line item to another item to try to balance it out. Mr. Barker said this way there is a whole year to play with instead of being caught off guard without any money for a particular item. Mr. DiSalvo said it’s a good, constant push. Based on what is happening, it is coming down to Team Sports right now. Mr. Baxter said that if it works for the Rec Department, that’s fine; he was just noting that, for example, Enrichment includes the parks, etc., so the Rec would look good but not that good because you would not have that much Enrichment for the next two months, or are you going to catch up? That’s what he was talking about. Ms. Rudolph said that it might be possible to compare from last year by comparing the same time frame – then you would have apples to apples for comparing. Mr. DiSalvo said that yes, that has happened, but this the first year the Rec put it into the percentage framework. The financial reporting is much improved from prior years. Mr. Baxter asked about what the Endowment was referring to in the revenue cycle. Mr. DiSalvo said it was certain programs in those departments that have endowments set up by way of clubs or organizations within that department that can’t be used as the Rec’s money. The clubs will use our facility but not our money. For example, if the Tennis League wanted to buy new netting or improvements with their money, that would classify as endowment money. With the USFA, the learn- to-skate program, the United States Figure Skating Association is the governing body of that program, so we collect an additional fee so that they receive accreditation. The summer swim team can be run through the Rec, but they also must set up an endowment to purchase the equipment Page 3