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Minutes of a Meeting of the North Olmsted Parks and Recreation Commission March 1, 2010 Carryover Budget / Capital Improvements: Ted: All the Rec. Commission members received a letter dated February 3, 2010 regarding that I wrongfully reported that any Recreation year end budget saved or unused expense or revenue is placed back into the general fund, this is not true. The Recreation Department is its own fund and all monies stay in that fund. Pulling the minutes from the March 5, 2007 Rec. Commission meeting in which the Finance Director Carrie Copfer attended she clearly addresses this very item and states that any Rec. Dept. year end budget savings do not get transferred into the general fund. Also from those minutes I asked the question when were at year end we know we were budgeted for 2.5 million in expenses and we only used 2.3 million everyone this it should go back into Rec. but is that not general fund money? Ms. Copfer said no absolutely not, Recreation has its own fund and all monies stay in that fund. When you receive monies for a specific purpose you are not allowed to take it out of that fund and put it into another fund. Ted: Since meeting with Carrie we had a balance of approximately $131,000 from not only 2009 but from previous years. That money has not been touched to date. Julie, any money we are saving does stay in the Rec. and we are allowed to use that for Capital Improvements. We are waiting for the 2010 budget to be finalized and once I know for sure how much of that rollover money we have, some of it may have to cover some expenses that we are short with right now. I project we are going to have $80,000 - $90,000 to use on Capital Improvements. From the $131,000 we may need to cover the $50,000 shortfall in this year’s budget, we are not sure on the exact number but Carrie said it would not be more than $50,000. There are two ways to do this, we can either further cut expenses reduce $50,000 to balance our budget and then we would have the full $131,000 for Capital Improvement projects or we will have to take it from the rollover, and she said if that did happen we would have between $80,000 and $90,000 on top of what we are going to get this year as well. We don’t necessarily have to spend it we could save it but at this point there are a lot of projects we can do to improve the front entrance way the swim locker rooms, hockey locker rooms and some other things. I prefer to start doing these improvement projects, front desk and everything. Kim Wenger: Would it be a good idea to have a plan on how that money is spent, what the long term vision for what we want to do. I know Mayor Kennedy is committed to keeping the facilities so what is the long term plan so we are not just throwing money at something that is not necessarily the highest priority. Ted: When the budget is completed we will take a closer look at future projects. I know we need a vehicle and that is already priced out I checked with Service and that will be approximately $30,000. We need a new 4x4 truck that can plow and salt because most of our vehicles are red lined right now and under constant repair. Operationally that truck is used year round as well when their not plowing it gets used at the ball fields. Initially we were thinking of some type of renovation for the front desk to make it more customer friendly, getting rid of those big glass windows and have rolling shutters, and redoing the entire lobby floor as well. Terry Groden: So then will you put a list together to present to this Commission? Ted: Absolutely, we will come with a priority list. Page 3